Coordinator, Regional & National Conventions

Pacira BioSciences, Inc.
life insurance, flexible benefit account, parental leave, paid holidays, flex time, 401(k)
United States, New Jersey, Parsippany
Sep 25, 2024
Description About Pacira Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for health care practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results. Why work with us? Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people. At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let's pursue excellence together. Summary: The Coordinator, Regional and National Conventions will oversee the planning, coordination, and execution of regional and national conventions. This role will collaborate closely with cross-functional teams, including Marketing, Sales, Legal, and Senior Management, to ensure seamless, compliant, and cost-effective management of all conventions. The Coordinator will handle logistics, manage budgets, and execute strategies to deliver high-quality experiences at each event. Essential Duties & Responsibilities: The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned. Manage the convention calendar, ensuring accurate scheduling and tracking of all events. Lead status meetings with Marketing Leads, internal teams, external agencies, and partners to review congress initiatives, timelines, and deadlines for both content and event execution. Liaise with vendors, suppliers, and internal partners, exercising independent judgment to manage relationships and make strategic decisions that enhance event execution. Monitor convention budgets to ensure cost-effective planning and adherence to financial constraints while maintaining exceptional event experiences. Maintain inventory for conventions and recommend new materials and collateral when needed to ensure booth and event readiness. Lead pre-convention meetings and booth walk-throughs, reviewing booth components and activities to ensure all elements are executed according to plan. Manage the contract process through the Ariba system, including Statements of Work (SOWs), purchase orders (POs), payments, check requests, and invoices. Submit booth content and materials for PCRC (Promotional Compliance Review Committee) approval, as needed. Work closely with Sales Leadership to review staffing processes and ensure proper coverage at booths during conventions. Build and manage relationships with various internal stakeholders across different management levels to support convention success. Supervisory Responsibilities: This position will not have supervisory responsibility. Education and Experience: Bachelor's degree or an equivalent combination of education, training, and experience required. Must have at least 2 years of experience in convention planning, preferably within the pharmaceutical, biotech, or medical device industry. Exhibit house experience preferred. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills & Abilities: Strong verbal and written communication skills, with proficiency in English Ability to work independently and proactively, while also collaborating as part of multiple teams. Excellent multi-tasking and time management skills, with a proven ability to manage multiple projects in a fast-paced environment. Demonstrated ability to manage projects end-to-end with minimal supervision. Proficient in Microsoft Word, Excel, and PowerPoint. Experience with digital meeting and convention platforms. Capable of developing contingency plans and managing multiple projects with similar timelines. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms and stoop. Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse. Occasional lifting and moving of boxes and supplies, up to approx. 35 lbs. Ability to travel up to 20%-30%. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work setting is consistent of a typical pharmaceutical office environment with offices and cubicles. This role will be a hybrid position for the Parsippany, NJ office. Benefits: Medical, Prescription, Dental, Vision Coverage Flexible Spending Account & Health Savings Account with Company match Employee Assistance Program Mental Health Resources Disability Coverage Life insurance Critical Illness and Accident Insurance Legal and Identity Theft Protection Pet Insurance Fertility and Maternity Assistance 401(k) with company match Flexible Time Off (FTO) and 11 paid holidays Paid Parental Leave EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose. Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.