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Clinical Placement Coordinator

University of Georgia
retirement plan
United States, Georgia, Athens
Nov 18, 2024
Posting Details
Posting Details


Posting Number S12713P
Working Title Clinical Placement Coordinator
Department COE-Clinical Practice
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education ( MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.
Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

For more information about UGA, visit http://www.uga.edu; for Athens, visit http://www.visitathensga.com; and for Georgia, visit http://www.georgia.gov.
College/Unit/Department website coe.uga.edu
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday 8am - 5pm
Advertised Salary Commensurate with Experience
Posting Date 09/25/2024
Open until filled Yes
Closing Date
Proposed Starting Date 10/14/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position provides clerical/office support within the Office of Clinical Practice. Position includes independent action and keen judgment in problem solving.

  • Will frequently deal with issues of a highly confidential nature and will need to use discretion effectively.
  • Data entry; work with databases; Input data with accuracy and efficiency
  • Working knowledge of office practices and procedures
  • Organization and time-management skills
  • Problem-solving skills
  • Written and verbal communication skills
  • Establish and maintain effective collegial working relationships
  • Multi-task; project management skills
  • Knowledge of Internet and Microsoft Office, including Word, Access / File MakerPro, Excel, and Outlook
  • Typing skills
  • Familiarity with P-12 school contexts and higher education/university processes.

Knowledge, Skills, Abilities and/or Competencies
Office skills.
Physical Demands

  • Sit for extended periods of time.
  • Bend and reach to file documents.
  • Lift boxes, etc.


Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities

  • Review faculty placement requests; verify and record student criminal background checks, FERPA, ARRI, and Tort forms.
  • Coordinates between MFE COE faculty and school partners to secure placements; builds positive working relationships with students, faculty and school partners; aids in resolving sensitive and highly confidential placement issues.
  • Ensures certified mentors are located for student placements. Verifies mentor teacher information, including certification and current grade band.
  • Communicate with students regarding pre-placement requirements, send reminders to complete requirements, and answer placement questions. Sends placement confirmations to students, field and program coordinators, mentor teachers, and school administrators.
  • Provides the Office of Academic Programs with data for program review, yearly placement numbers for the annual report, and other requests for data necessary for accreditation.
  • Update FileMaker Pro database for educational field experiences. Provides faculty with semester grade band reports.

Percentage of time 60


Duties/Responsibilities
Assist Director and office staff in review of job embedded placement documentation including but not limited to negotiation of individual teacher candidate pathways, reference of corresponding MOUs, development of additional grade band placements, collaboration with administration in identifying qualified and suitable mentor teachers, and documenting plans for program supervision and observation. Assist in troubleshooting with candidate support teams across placement span.
Percentage of time 30


Duties/Responsibilities
Maintain and initiate district/school MOU initiation/renewal process. Manage communications and participants across negotiation process, iterations of drafts, etc.
Percentage of time 10
Applied = 0

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