Employment and Payroll Specialist

Engineering a world of possibilities

Primary Responsibilities:

Payroll and Employment Processing

The HR/Payroll system is the system from which all employees at Mines are paid. Within this system, the Technician will:

• Review for compliance and accuracy and enter all demographic and payroll data for new hires (Classified, faculty and Students).
• Review and enter all supplemental payroll data.
• Identify any recording problems that might not be following IRS rules and regulations and communicate these noted issues to Payroll Operations Manager.
• Note any processes that do not follow the proper segregation of duties or internal control processes. Propose solutions to Payroll Operations Manager.
• Recommend the appropriate operations and/or take exception to HRS/Banner input procedures to accurately and efficiently record earnings, or resolve payroll adjustment issues. Where the applicable laws, rules, regulations, and policies are numerous and varied, request the specifics of a given situation.
• Suggest changes in procedures to provide better customer services to the campus.

Audit and Payroll Reconciliations

• Help reconcile payroll liabilities by using the University's data warehouse and reporting tools.
• Work with the Employment Lead for any corrections needed and training the MAPS staff.
• Assist with the Glacier 1042-S tax preparation and audit Glacier records to ensure compliance.
• Help complete six-month PERA salary reports and complete PERA salary audits.
• Serve as Admin ll for the Glacier NRA Tax System and make necessary updates and edits to the system at the direction of the Director of Payroll and Employment.

Customer Service Focus

• • Contributes toward a productive, efficient, and effective working environment.
  • Continued process improvement as well as an understanding of transactional processes and systems in order to effectively and successfully move the department forward.
  • Helps develop transactional processes in partnership with functional managers to ensure highly effective services.
  • Ensures the shared services functions meet user requirements and provides services that exceed customer expectations.

Metrics and MAPS Team Dynamix Website Maintenance

• Develop appropriate and useful measures and metrics to assess and understand department wide service levels, department and individual performance levels, customer satisfaction, and other information necessary to continuously improve the quality and efficiency of service; and
• Analyze data and information to identify performance levels, service trends, issues and opportunities for process and service level enhancement.
• System maintenance in TDX to add new forms/instructions as needed
• Serve as main contact for adding additional service workflows in TDX

Minimum Qualifications

• Bachelor's degree in a related field. Substitutions for years of experience may be considered on a year for year basis.
• Two years of experience HR, employment and payroll.
• Deep understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels.
• Excellent written and verbal communication skills.
• Demonstrated focus on customer service and compliance.
• Experience working on cross-divisional teams working collaboratively and in partnership to transfer knowledge to co-workers.
• Strong analytical skills and experience and an understanding of how metrics and measures can drive innovation and service level quality.
• Demonstrated ability to consider implications of complex problems and solutions and taking necessary actions to resolution.

Preferred Qualifications

• Knowledge of higher education culture, governance, structures and mission

Salary and Benefits

$57,400 - $61,000

Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Applicants must:

Complete an online application (personal information, demographic information, veteran status)

• Upload a resume or CV
• Upload a cover letter

Candidates must be currently authorized to work in the United States.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Mines welcomes everyone to our team; please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Application review will begin October 4, 2024. This posting will remain open until filled and may close without notice. For best consideration, apply by October 3, 2024 at 11:59 p.m. as applications received after that date may not be reviewed.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful Completion of a Background Investigation is Required for this Position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size - roughly 7,000 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don't get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting