Executive Assistant/ Senior Administrative assistant (Legal/ Paralegal)

22nd Century Technologies, Inc.
$25.00/hr on W2 without benefi
United States, Rhode Island, Providence
Sep 27, 2024
Job Title: Executive Assistant/ Senior Administrative assistant (Legal/ Paralegal) Work location: Providence RI 02903 Pay rate: $25.00/hr on W2 without benefits Duration: 6+ Months(possible extension) Hours/Week: 35.00/hr. Shift timings: 8 AM to 4 PM Required Skills: Legal/ Paralegal Experience Administrative experience (5 years) Scheduling Records keeping Preferred skills: Background in the energy sector or a governmental environment. Role & Responsibilities: Rebate Programs Documentation & Reporting : Process applicant and account source documents by reviewing data for deficiencies. Verify data accuracy. Collect and transfer data from online portal format to program spreadsheet. Establish databases and other data management tools to effectively track project status, impact, and cost. Analyze and organize data for inclusion in quarterly/annual reports, websites, presentations, and other communications. Engages with applicants and assists with basic rebate and application questions. Project Management : Schedule and attend regular project team meetings. Take meeting minutes for each meeting. Facilitate project discussions and ensure project implementation proceeds smoothly. Troubleshoot, alongside OER team, any issues encountered during project execution. Support & Coordination : Prepare and update weekly legislative tracker Prepare and update federal grant tracker Draft letters for RI House and Senate committee hearings Attend RI House and Senate committee hearings which are scheduled in the late afternoon/early evening hours Draft letters of support for federal grant applications Assist with development of annual reports due to the RI General Assembly Plan and staff events Miscellaneous Execute additional tasks as required. Requirements : Associate degree in a relevant field or comparable experience Proficiency in Microsoft Office Suite - especially Microsoft Excel Data entry experience or related office experience Proven capability to juggle various tasks and adhere to strict deadlines Exceptional organizational and communicative abilities. Advanced writing and editorial skills. Ability to maintain customer confidence and confidentiality.