Grant and Contract Analyst

As a grant and contract analyst, you will be responsible for analyzing externally funded grants and contracts, creating and monitoring financial accounts in the University systems, accounting reconciliations and preparation of invoices and financial reports, aged accounts receivable, cash management, account closeout, and interaction with sponsoring agencies and university personnel.

Sponsored Projects Services (SPS) and the Office of Research Contracts (ORC), units of Research, Innovation & Impact (RII), assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources. Our mission is to support and enhance the University's reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and Submission, Contracting, Postaward Management and Administrative Guidance.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & responsibilities:

• Award/account management:
  • Interpret
    complex award terms and conditions such as obligations of funding,
    expenditure allowability and prior approval requirements. Review and
    analyze external funding documents for acceptance approvals,
    completeness, and compliance with University procedures. Create and
    maintain award data in the University research and financial
    administration system. This includes identifying terms and conditions
    such as period of performance, budget authorization, invoicing,
    reporting, carryover, closeout requirements and budget/expense
    restrictions. Use multiple online systems for award acceptance and
    management.
• Invoicing and Financial Reporting:
  • Prepare
    complex invoices, financial reports, invention reports and other
    administrative reports using University systems and other resources.
    Manage the collection and allocation of cash received from these
    reports. Closeout awards in the financial and research systems according
    to sponsor and University requirements.
• Expenditure Monitoring:
  • Review,
    monitor and approve expenditures to ensure alignment with budget and
    scope of work. Foster an atmosphere of compliance with generally
    accepted accounting principles, University policies and sponsor
    policies.
  • Complete
    reoccurring monthly monitoring duties of: Deficit review expired
    account review, accounts receivable status, cash balance review,
    backstop report, administrative system exception report, monthly budget
    and financial adjustment log.
• Additional duties may be assigned.

Knowledge, Skills and Abilities:

• Capacity to learn and work independently, including in a remote work environment
• Ability to communicate effectively verbally and in writing
• Organization and time management skills
• Attention to detail and follow-through
• Accounting and financial management practices and principles
• Proficiency
  with computer systems; particularly Microsoft Excel, Outlook, Adobe
  PDF. Ability to learn new systems and adapt to changes.

• Bachelor's degree or equivalent advanced learning attained through experience and 1 year experience.
• Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.

• Experience with UA or other university financial, research and database reporting systems
• Experience preparing accounting reconciliations and analyzing transactions and data pertaining to proposal, grants and contracts administration
• Experience with laws and regulations pertaining to proposal, grants and contracts administration