IT Account Coordinator

22nd Century Technologies, Inc.
$23.00-$27.00/Hr. on W2.
United States, Tennessee, Chattanooga
Sep 27, 2024
Duration: 6+months Shift: 8:30 am - 5.30 Monday through Friday Pay Rate: $23.00-$27.00/Hr. on W2. Work Hours : General shift Monday-Friday Job Description: Incumbents in this classification are responsible for coordination of a varying combination of financial oversight and contractual accounts in a department. Responsibilities include coordination and tracking of accounting and finances for the department as well as overseeing the procurement process and subsequent analysis for all expenditures. Additional duties include preparing and monitoring departmental and capital appropriations budgets and preparing complex financial reports. Work is performed with limited supervision. Role & Responsibilities: May serve as the primary liaison between a department and applicable city, state, federal or internal fiscal and purchasing departments; responds to questions regarding accounts, including for contracts, schedules, budgets, grants, payments or collections for the department. Participates in the budgeting process which may include reviewing and analyzing past, present and projected expenditures and revenues; monitoring budget expenditures; preparing final budget documents; preparing budget presentations for the Mayor and City Council and/or performing other related activities May analyze, coordinate, reconcile and validates a wide variety of financial data, information and reporting for funds in the department, which may include which may include budget line items, billings, revenue and fee collection, purchasing card statements, transaction ledgers, purchasing, capital budgets and related fiscal areas; monitors and analyzes projects, functions, programs and/or other related areas for fiscal compliance. May manage grant requirements to meet local, state and/or federal requirements including submitting progress reports and reimbursement applications. May prepare a variety of financial documents, forms and related items for processing which may include vouchers, requisitions, purchase requests, blanket orders and/or other related items. May review, recommend and implement changes to standard operating procedures and policies related to technology contracts and accounts. Updates, reviews, and maintains documents related to applicable compliance and/or accreditation. May participate in designing, creating and implementing budgeting, forecasting, financial and operational reporting systems. Participates with inventory management; compiles and prepares financial information to facilitate internal and external auditing activities; organizes, prepares and reviews budget, and/or grant documentation; implements revenue and expenditure coding; reviews expenditure and fund requests for compliance with established budget; reconciles budget expenditures and revenues. May resolve complex account analysis problems requiring in-depth research. May audit, compile, calculate and analyze a variety of financial data and transactions; prepares financial projections and conducts related forecasting for future project, program and departmental needs for assigned area of responsibility. May collaborate with technology staff and Office of City Attorney in order to prepare, process and disseminate contract documents. May participate in reviewing bids and RFP's; reviews, prepares and distributes tabulations; prepares related requests for Council action and contract executables; prepares and distributes notice of award and process notices. May process requests for copies of contract documents. May maintain an internal database of eligible contractors and vendors and communicate with purchasing or directly to facilitate the most competitive pricing and quality for products and services for the city. May prepare related reports that summarize all applicable projects and their associated identification numbers. May create and maintain a variety of forms, procedures, merge files and applicable databases. May complete and maintain project status information sheets; prepares and posts project status information sheets to the City's website and any internal project management system. Maintains project schedules, reports for internal and external use. May set up and maintain contract documents in applicable databases. Must meet regular attendance requirements. Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner. Perform other duties as assigned Department specific duties : Prefer candidate to have advanced knowledge of Oracle ERP software, Monday.com project management application, JIRA CRM application and Google Workspace platform. Minimum Qualifications: Bachelor's Degree with coursework emphasis in accounting, finance, business administration and four years' experience in governmental budgeting and or finance. Any equivalent combination of education, experience or training sufficient to successfully perform the essential duties of the job will be considered. All employees must maintain Tennessee residency from the date of hire. Knowledge and skills: Knowledge of procurement principles, practices and processes; contract management principles and practices; database management principles and practices; applicable federal, state and local laws, ordinances, codes, policies, procedures, rules and regulations; customer service principles budgeting principles and processes; mathematical concepts; financial report preparation methods; applicable Federal, State and Local laws, rules and regulations; financial control and monitoring practices and procedures and financial reporting requirements. . Skill in using a computer and related software applications; preparing a variety of financial statements, reports and related documents; reviewing and analyzing financial information for completeness and accuracy; providing customer service; administering contract management processes; managing databases; interpreting and applying applicable laws, ordinances, codes, policies, procedures, rules and regulations; coordinating activities between multiple parties; processing payment requests; preparing and maintaining a variety of correspondence, forms and/ or other related documents; and, communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction Physical demands: Positions in this class typically require reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. Work environment: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.