Administrative Support Assistant II

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Sep 27, 2024

Administrative Support Assistant II
Posting Number	req20691
Department	Physics
Department Website Link	https://w3.physics.arizona.edu/
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	The Physics Department wishes to add a position that will serve partially as front office support for day-to-day operations, faculty support, internal/external communications needs, and special event coordination. The position will also work under the direction of the Dept's Director of Undergraduate Studies in the capacity of Undergraduate Program Coordinator. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Undergraduate Coordinator Course Scheduling, RCS requests, textbook adoption Undergraduate course administration Compile analytics/data at request Work with Senior Academic Advisor General Dept Operations Support Front Office, point of contact for undergrads, grads, staff, and faculty, other campus units Supervise front office students Dept supply ordering, inventory Graphic design, dept bulletin boards Conference room reservations Facility maintenance report, Campus Security Authority (CAS) Other dept admin support as needed Events & Activities Event coordination, including weekly events Community building activities Communication/Outreach Physics social media/communications Events announcements Personnel/Visitor Support Logistics for Visitor/faculty hire Onboarding for new personnel (logistics) Faculty support Knowledge, Skills, and Abilities Communication skills Proficiency in computer applications and office software (i.e. Word, Excel) Organization and time management skills, ability to multitask at various times Physical Requirements Ability to lift/carry/move items (25 lbs.) that are pertinent events held and/or daily office operations.
Minimum Qualifications	High school diploma or high school diploma equivalency is required. Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
FLSA	Non-Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Organizational Administration
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$18.15 - $27.23
Compensation Type	hourly rate
Grade	4
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$18.15
Grade Range Midpoint	$22.69
Grade Range Maximum	$27.23
Career Stream and Level	OC2
Job Family	Administrative Support
Job Function	Organizational Administration
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date	10/7/2024
Expected End Date
Contact Information for Candidates	Shufang Su, Physics Department Head shufang@arizona.edu
Open Date	9/27/2024
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.