IT Financial SupportSpecialist

Grade: T25

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salary structure.

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A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary:

Reporting to the Financial and Accounting Manager for Information Technology Services (ITS), the IT Financial Support Specialist will assist with the financial management of the Office of Telecommunications and ITS by being the primary processor for all bills, invoices and encumbrances related to the operations of Telecommunications and other IT related services. Assist in monitoring and reconciling operating and capital budgets; assist in developing monthly financial reports and systematically analyzing and reporting on the department's expenditures; and lead with submitting, auditing, and approving vendor invoices.

The IT Financial Support Specialist will assist in reviewing vendors' telephone and cellular bills for accuracy, monitor service utilization, provide recommendations on plan changes, and eliminate services that are no longer needed. Routinely analyze invoices, lines, rates, tariffs, taxes, plans, usage, and call volume for proper invoicing and optimization, as well as assist with managing mobile devices/services for business use under the corporate liability program.

Process vendor invoices for payment, working with the University Accounts Payable department, ensuring payments are processed timely to avoid late fees & service interruption. In a constant and consistent audit cycle, checking and verifying SSB for posting. Respond to sub-contractors' & vendors' payment status inquiries and coordinate the vendor account setup process for Account Payable's vendor portal.

The IT Financial Support/Financial Specialist will compile and maintain accounts payable records and assist with monthly closing processes, periodic audits, and special projects. The incumbent will work with purchasing, accounts payable, and general accounting to process paperwork and resolve fiscal problems, create and maintain purchase orders and agreements, process check deposits, create journal entries, and provide other financial support as directed.

The IT Financial Support Specialist will perform confidential administrative support to all levels of Administrators and is expected to provide a high level of customer service while maximizing productivity with minimum downtime. Performs other duties as assigned.

Opportunities for flexible work schedules based on business needs exist, but this is primarily an on-campus position.

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Required Education & Experience:

Bachelor's degree and at least one year of directly related accounting and technical experience. Demonstrated experience with Accounts Payable policies, journal entries, and procedures. Computer experience includes MS Office Suite, spreadsheets, and databases. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

* Demonstrated knowledge of Microsoft Office programs, including a high level of proficiency with MS Excel

* Excellent analysis and problem-solving skills and the ability to work with large quantities of information

* Strong interpersonal & organizational skills, along with excellent writing & verbal communication skills

* Demonstrated customer service skills along with the ability to interact with a diverse group of students, faculty & staff over the phone and in person

* Demonstrated ability to multi-task, work in a fast-moving environment, and adapt to change

* Ability to work independently and prioritize tasks with a high degree of attention to detail

* Strong organizational and analytical skills

Preferred:

* Advanced Microsoft Excel

* Understanding of technical support for a Telecommunications/Network Services Unit

* This position requires a background check

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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