Accounting Assistant III, Engineering Business Center (OEBC)

The Department of Engineering seeks an Accounting Assistant III to provide operational and financial support to Engineering Business Services - OEBC. This position reports to the Director, Finance and Administration, and will help to support four academic units: Engineering Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering.

The selected applicant will perform a broad range of professional accounting activities requiring experience, professional knowledge, and application of accounting principles and practices. Duties include assisting with day-to-day unit finances, the all funds budget process, and fiscal year end transactions.

The successful candidate will consistently demonstrate flexibility, initiative, and a strong work ethic. This is an excellent opportunity to learn UA business office processes and join our team in a fun, fast-paced work environment.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Prepare and process requisitions, travel, expense reimbursements, P-card reconciliation, and other financial transactions, documents, and forms. Also, check the financial documents for accuracy, completeness, and compliance with pertinent university and sponsor regulations.
• Submit requisitions to set up Purchase Orders with order quotations for specific equipment/research supplies and/or blanket purchase orders. Assist department labs with Purchase Order Amendments as needed. Set up all reoccurring blanket Purchase Orders for upcoming fiscal year.
• Process complex journal entries such as general error corrections, distributions of income and expense, salary expense transfers, etc. to move expenditures to appropriate accounts and object codes as needed.
• Determine if funds are available for expenditures or requisitions and post to proper account, monitor fund/account balances, and notify appropriate personnel when limits are reached.
• Monitor and review account transactions, account budgets, employee payroll and distributions, balances and account reconciliations. Provide explanations and recommendations for budget variances.
• Prepare detailed cost accounting information, including analysis reports to verify transactions are processed accurately and comply with UA policies.
• Work closely with the University, departments, and accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Work with faculty, staff, and students to put travel requests into place, and answer questions related to policies.
• Assist with department inventory and bi-annual university capital inventory reporting process.
• Prepare special reports and assist with projects requested by the Director, Finance and Administration.
• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Ability to work both independently and with a team.
• Skill in analyzing and evaluating data.
• Strong organizational, time management, and problem-solving skills.
• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Bachelor's degree in Accounting or related field of study.
• Experience with University systems such as UAccess Financials and Analytics.
• Grant and contract experience.