Coordinator Central Supply

Children's National Medical Center
United States, D.C., Washington
Oct 24, 2024
Description The Coordinator Central Supply will coordinate and help oversee daily Supply Chain operations to ensure Supply Chain standard operating procedures for the purchase, receipt, issue, inventory, replenishment and storage of supplies and equipment. Assist the supervisor in overseeing hospital-based supply chain replenishment activities, inventory control, logistics, and distribution, as well as ensuring effective functioning processes to avoid impacts on patient care. The Coordinator Central Supply is responsible for coordinating staff work schedules and overseeing daily staff work performance in accordance with Supply Chain standard operating procedures. Responsible for code cart and equipment management. Responsible for maintenance of nodes, open order management, and partners with the clinical teams to audit and optimize PAR items to improve supply chain operations and reduce supply expenses. Qualifications Minimum Education High School Diploma or GED High School Diploma or GED or equivalent, plus three years of leadership experience in a supply/distribution environment. (Required) Bachelor's Degree (Preferred) Minimum Work Experience 3 years related and progressive experience in supply chain/distribution operations plus experience with leading a team. (Required) 3 years related and progressive experience in healthcare Supply Chain/distribution operations. (Preferred) Required Skills/Knowledge Excellent oral and written communication skills and organization skills. Ability to demonstrate good business practices and exercise sound judgment. Ability to analyze data to inform and execute actionable decisions. Demonstrates ability to apply critical thinking and problem-solving skills for improving efficiencies and operational activities. Ability to proactively address issues and implement solutions for resolution. Demonstrates professionalism in all interactions by projecting a positive attitude to the job, workplace, and others. Proficiency in using ERP Applications, the Microsoft Office suite, especially Word and Excel, business-sensitive information, and CNHS intellectual property. Functional Accountabilities Supply and Equipment Replenishment With the Supervisor, oversee daily operations to ensure Supply Chain standard operating procedures for supply replenishment across hospital-based clinical areas. Proactively adjust Bear Bin nodes, stage, and systems to ensure seamless operations. Coordinate to ensure adequate and accurate supply levels at all times to meet the anticipated demand of clinical staff and end users. Respond to changes in supply-demand patterns. Coordinate and oversee adequate and accurate supply of equipment and code carts at all times to meet the anticipated demand of clinical staff and end users. Oversee deployment of medical equipment and manage code cart expiration and annual inventory turnover. Oversee and implement all questions, comments, and notifications (QCNs) in accordance with Supply Chain operating procedures. Track the status of all QCNs and ensure QCNs are executed in a timely fashion. Participates in supply conversion processes to ensure the effective and safe introduction of new products and product conversions and a seamless transition throughout the Bear Bin system. Oversee and coordinate open orders. Proactively partner and follow up with Supply Chain stakeholders to resolve open orders and backorders. Manages and communicates supply disruptions with clinical end users, Supply Chain team, and Department leadership. Collaborates with Supervisor to manage vendor relationships, problem-solve backorders, and respond to item changes, conversions, and discontinuations. Leadership In collaboration with the Supervisor, train, manage staff schedules, and develop and direct assigned staff to meet departmental objectives. In collaboration with the Supervisor, supervise and direct all supply and equipment technicians to ensure products and equipment are readily available in designated storage locations and that replenishment occurs in a timely manner. Lead and assist staff in meeting productivity work standards while demonstrating competency in job skills and knowledge by completing scheduled work within the allotted timeframe. Provide timely coaching and performance feedback. Formulate orientation and ongoing training education for staff; provide education and communication in learning forums to clinical and ancillary staff regarding Supply Chain procedures and policies. Models critical thinking skills through informed and practical problem-solving. Demonstrates personal and professional integrity, timeliness, and accuracy in all related responsibilities. Support/participate in the Supply Chain Department's performance and management improvement processes. Participates in Value Analysis meetings and initiatives to ensure seamless introductions of new products, conversions and eliminations. Analytics and Customer Service Daily review of analytics reports and dashboards for open order management, PAR optimization, and edits. Proactively respond to changes in demand. Regularly evaluates and executes changes in PAR quantity, rack changes, elimination and or addition of items, and edits to items. Utilize analytics to optimize PAR levels (reduce, consolidate, eliminate, increase). Collaborates with the distribution team to establish, update, and discontinue dedicated demand planning levels to ensure consistent product availability for the prime distribution program. Inspect and regularly audit supply nodes, stage areas, and Supply Chain operational spaces. Rotate dated supplies and materials. Adjust areas in alignment with Supply Chain and Infection Control operating procedures. Compiles metrics regarding supply node audits and presents process improvement plans and strategies to the supply chain leadership team. Communicate with clinical teams to optimize supply operations and expenses. Perform audits of all nodes and meet with clinical leaders to share optimization opportunities. Anticipates and responds to customer needs; follows up until needs are met. Communicate and interact effectively verbally and in writing. Organizational Accountabilities Organizational Accountabilities (Staff) Organizational Commitment/Identification Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others' ideas and opinions Performance Improvement/Problem-solving Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility Use resources efficiently Search for less costly ways of doing things Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Primary Location : District of Columbia-Washington Work Locations : CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010 Job : Non-Clinical Professional Organization : Finance Position Status : R (Regular) - FT - Full-Time Shift : Day Work Schedule : 7 am - 3:30 pm M-F Job Posting : Sep 30, 2024, 12:32:58 PM Full-Time Salary Range : 57200 - 95347.2