Accounts Payable and Vendor Relations Supervisor

Typical University hours are Monday - Friday from 8:00 am - 5:00 pm. The hours for this position will be 8 hours per day/5 days per week.

Within the Division of Business Affairs, the Financial Services department provides central accounting and budgeting services for the university and its financial affiliates, including its foundations and related entities. This department is comprised of the following core office/sub-units: Financial Systems Support, Controller's Office, Budget & Financial Analysis Office, Treasury Services, and Materials Management (including Purchasing, Receiving & Stores, and Inventory Control & Surplus).

The Controller's Office provides central business support/oversight for accounting, accounts payable, grant cash management, financial reporting, fixed asset accounting, payroll, tax management, travel, and other business payments and reimbursements.

Within the Office of the Controller, the accounts payable and vendor relations team facilitates the timely processing of vendor payments, posting of interdepartmental invoices, remittance-related updates of vendor data including vendor setup and management of the vendor database and program, and responding to customer inquiries.

This position is responsible for all aspects of the ongoing functionality of the Disbursements Team (Accounts Payable and Vendor Relations).

The position supervises the creation and updating of efficient and effective business processes related to Disbursements including maintaining documentation and developing and administering departmental and campus training related to Disbursements functions.

This position supervises the audits/processes of purchase order invoices and employee reimbursements from all University funding sources (State Appropriation, Federal Grants, Special Institutional, and Auxiliary) using Banner, 49er Mart, and ImageNow.

Additionally, this position oversees the issuance of payments to vendors in compliance with Federal, State, and University policies, guidelines, and acceptable risks.

Responsible for ensuring that: all University payments to vendors and employees are made in an accurate and timely manner; that the University remains in compliance with all accounts payable and tax requirements; and that the disbursements unit is staffed with well-trained individuals to meet these goals.

Strong supervisory and leadership skills with a focus on creating a team that operates with the highest level of integrity and service and in the best interest of the University.

Required skills include: