New

Executive Assistant (Budget)

22nd Century Technologies, Inc.
Pay Rate.- $18.00//hr. on w
United States, Georgia, Atlanta
1201 Peachtree Street Northeast (Show on map)
Sep 30, 2024
Job Title: Executive Assistant (Budget) Work location: 6000 North Terminal Parkway Atlanta, Georgia, 30320 Duration: 7+ months Required Experience: We need someone who have good experience in budgets or budgeting (3-4 years). Job Description: Perform executive level administration task, coordinating and scheduling meetings, Conduct personnel support such as interview scheduling and performance management tracking for the division. Manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Ensure they can efficiently accomplish key tasks and company initiatives. Acting as the administrative point of contact between the executives and internal/external clients Undertaking the tasks of receiving calls, take messages and routing correspondence. Handling executives' requests and queries appropriately, managing action register and report as required. Has the ability to maintain privacy and confidentiality of key sensitive matters and information Exemplary planning and time management skills Up to date with advancements in office gadgets and applications Ability to multitask and prioritize daily workload. High level verbal and written communications skills Performs specialized duties in budget management in accordance with City processes and rules. Confirms purchase request details and prepares appropriate documentation. Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances. Prepare management reports related to budget as needed. Conducts invoice and purchase order reconciliation. Communicates and maintains working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Oracle policies. Resolves conflicts concerning goods/services at department and vendor level. Inspects invoices and troubleshoots problems between divisions and vendors to include price discrepancies, credits, and other payment terms. Assists in the development and review of budgeting procedures and methods. Follows standardized procedures and written instructions to accomplish assigned tasks. Ensure all procurement assigned are current and the method of procurement is approval and accordance to City of Atlanta process Follow division team handbook and policies and procedures. Work collaboratively with others to achieve team and organizational goals; prioritize projects and/or tasks; provide constructive input to achieve team goals Deliver a customer-focused, responsive service to customers; support efforts to enhance business efficiency and effectiveness; demonstrate a positive, "can-do" attitude; respond constructively to new information, changing conditions, and unexpected obstacles Support and provide assistance to the Strategic Objectives and Wildly Important Goals (WIGS) of the Division and Department of Aviation Perform other related duties incidental to the work described herein. Required Knowledge, Skills & Abilities: Strong Microsoft Office software skills. Strong problem-solving skills. Ability to apply experience and professional knowledge to carry out assignments in professional area. Ability to apply knowledge across organization or discipline lines. Good oral and written communication skills. Good technical writing, people skills and customer service skills. Strong research and troubleshooting skills Must be able to process reports of approved budget, amount spent, and variances. Must be able to prepare management reports related to budget as needed.