Finance Coordinator (Multiple Positions)

Are you looking for a new challenge, to push yourself, and for great career growth opportunities? Do you enjoy working with financial data, but also love being part of a highly collaborative team that works on important work? Then consider joining the Finance Strategy & Solutions Team as our next Finance Coordinator!

Finance personnel on the Finance Strategy & Solutions team within Business Affairs successfully manage unit budgets, finances, and complex business and financial matters. Members of this team strive to provide excellent financial and business support to administrators and staff in the units we partner with to accomplish the university mission. This position will be part of a functional team working to process tasks in the areas of accounts payable, receivable, accounting and analysis. Come join our Team!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Financial Transaction Processing and Approval:

• Using university systems, perform daily financial transactions to make payments, collect revenue, initiate purchases, manage assets, and accurately book expenses.
• Review transactions and their associated documentation to ensure compliance of internal and external regulations, policies, and procedures.
• Complete necessary documentation for expenditures, deposits and correcting entries.
• Support unit asset management and inventory in financial systems.
• Prepare UA Foundation financial forms and their supporting documentation.
• Coordinate audits for supporting units.
• Provide clients with general guidance regarding financial questions.
• Review expenditures against budget allocations.
• Approve purchase orders, requisitions and amendments.
• Authorize payments within prescribed limits.
• Approve object codes and line detail to transactions to enable effective tracking and reporting.
• Reconcile expenditures made via departmental Purchasing Cards, reviewing support and ensuring proper records retention.

Financial Reporting & Analysis:

• Collect, compile, verify, and analyze monthly, quarterly, and year-end financial reports for review by unit Managers, Assistant Directors and Principal Investigators.
• Monitor daily expenditures and perform analysis of account activity against planned amounts.
• Reconcile accounts monthly to ensure accurate recording of financial transactions.
• Review Budget to Actuals, Profit and Loss and cash flow reports.
• Prepare corrections prior to providing financial reports for discussion with unit partner(s).
• Complete financial forecasting, planning, and modeling of finances aligned with the university fiscal calendar.
• Perform all university-required month-end and fiscal-end responsibilities.
• Ensure unit employees are paid timely and correctly, track labor and compensation actuals.

Financial Advice & Compliance:

• Act as Fiscal Officer, responsible for unit accounts within limits.
• Provide unit managers with guidance on policies, procedures, and processes to ensure compliance.
• Respond to financial queries from internal and external constituencies.
• Support unit cash handling processes ensuring internal controls.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge and use of business principles, theories and concepts.
• Knowledge of job functions, industry practices and standards.
• Excellent team-building skills, good communication skills, demonstrate honesty and integrity, as well as being flexible and adaptable to a fast-paced and evolving environment.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Previous UA or higher education experience
• Experience with financial transactions and processing
• Proficient experience with MS Office (Word, Excel, MS Outlook, etc.)
• Experienced in effectively communicating, prioritizing and managing multiple tasks