Technical Publications Administrator (SEIU)

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Pay Rate
SEIU Professional Pay Grade 10
$45.23/hour (Step 1) - $59.13/hour (Step 5)

Reports To
Administrative Support Officer or a designated supervisory classification in the Documentation Division of the Resiliency and Innovation Department in the Office of Infrastructure Delivery (OID)

Current Assignment
This announcement will be used to fill one (1) Technical Publications Administrator position.

Under general supervision, reviews new contracts and contract extensions for assigned departments; researches contracts to provide information and specifications to contractors; drafts and revises contract language, including specification selections for engineering drawings and manuals; develops or revises standards and specifications for District's hard copy and electronic publications; oversees contract publishing projects through completion; and reviews manual drafts for compliance to District Standards. Establishes styles and guidelines for text, graphics, layouts, and electronic formats; provides working direction to writers, editors, contractors, and consultants; and performs related duties as assigned .

Incumbents in this classification provide lead technical support by overseeing and monitoring the development of all contract deliverables for BART's technical publications, and ensures materials comply with the District's specifications and requirements. This is a non-supervisory classification, however, will have the authority to control and correct work performed by others. They will ensure compliance with standards and requirements, and work at a high level of independence within established policies and procedures.

Selection Process
This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Non-SEIU applicants will not be considered until all qualified SEIU applicants who have applied have been considered first.

All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form.

Application Process
All SEIU Local 1021 members MUST submit their bid forms in the bid box. Failure to comply may invalidate the employee's bid.

Online or paper applications are considered to provide supplemental information and should not be considered a substitution for the bid form itself.

Current Non-SEIU employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on EmployeeConnect.

Applications must be complete by the closing date and time listed on the job announcement.

1. Develops and revises District standards and specifications for engineering technical publications; develops and coordinates the implementation of goals, objectives, policies and procedures in the assigned project areas from design through completion, including staffing needs and project costs.
   
   
2. Provides editing and archiving support to engineering divisions for complex BART Engineering Change Order (BECO) requests regarding operations and maintenance manuals using Microsoft Office Suite programs and document management systems such as Fusion.
   
   
3. Establishes styles and guidelines for text, graphics, layouts, and electronic formats; provides working direction and technical guidance to writers, editors, contractors, and consultants.
   
   
4. Attends design and review meetings; serves on review teams and special task forces.
   
   
5. Provides direction to project managers, consultants, contractors and other staff regarding technical contract requirements; works with contractors and the project team to ensure contract specifications and timelines are met.
   
   
6. Creates a variety of internal and external publications; assists with writing for articles, reports, slide presentations, programs, and flyers; provides direction to printers, graphic artists, production staff, writers, and other internal departments as agreed; establishes schedules, determines budgets, and obtains cost estimates; coordinates all services required to produce such publications.
   
   
7. Works on special projects; controls and distributes publications; responds to requests for manuals and other publications.
   
   

Education:
A Bachelor's degree in English, journalism, communications or a related field from an accredited college or university.

Experience:
Three (3) years of (full-time equivalent) verifiable experience in planning, coordinating, and reviewing technical publications projects.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of:

• Techniques for planning, coordinating, managing, and reviewing projects.
• Principles and practices of technical writing, editing, and publishing.
• Procedures, standards and guidelines for acceptance and control of technical documents.
• Contract language and format.
• Current styles, standards, and specifications used in technical communications.
• Technical engineering terminology and schematic symbols.
• Current desktop publishing, graphics, and presentation software and programs.
  
  

• Ability to demonstrate a client-service focus.
• Reviewing and analyzing documentation for adherence to standards, codes, and guidelines.
• Ability to build and maintain relationships with internal and external clients.
• Public speaking; may occasionally need to present to groups and project teams.
• Ability to be detail-oriented for accuracy with impeccable attention to spelling and grammar.
• Effectively managing expectations and multiple deadlines.
• Designing, developing and producing technical documentation.
• Performing project management and coordination.
• Coordinating the work of consultant and contract staff and administering contracts.
• Planning, coordinating, and reviewing the work of others.
• Performing technical and non-technical writing, editing, graphics, layout, and design skills, and a variety of electronic media.
• Using document management systems such as Fusion.
• Using project collaboration and organizational tools.
• Writing and/or reviewing contract language.
• Using publishing tools for paper and online documentation.
• Communicating clearly and concisely, both orally and in writing.
• Interfacing with all levels of staff and management, vendors, and contractors.
• Establishing standards, styles, and specifications.
  
  

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.