Grants and Contracts Coordinator (Open Rank: Entry-Senior)

Job Summary:

Jobs in this career family provide direct professional support of research activities. Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

As a vital team member of the Administrative Research Core, the Grants and Contracts Coordinator is responsible for the financial administration and compliance of the Department's research portfolio and has oversight of the financial reconciliation of over 140 active sponsored grants and contracts throughout their lifetime for all Ob-Gyn research programs (federal, foundation, industry, and internally-funded). Through the creation and maintenance of comprehensive forecasting reports, the Grants & Contracts Coordinator analyzes complex issues, provides strategic guidance to Principal Investigators informed by their grant administration expertise, and enacts or delegates actions for resolution. This position is held accountable for providing high-level customer service to Department research faculty, including providing monthly financial status reports.

Key Responsibilities:

Grants & Contracts Management (65%):

• Oversee research program management for individual faculty and study teams by building custom financial reports including expected encumbrances and communicating results with PIs on a monthly basis.
• Maintain a database of all current grants and prepare quarterly comprehensive, high-level Departmental reports listing budget and cash balances for all active speedtypes and distribute to ARC Team Leadership, the DFA, and the Research Services Program Manager.
• Provide guidance for Division Administrators regarding salary allocations based on grant budgeting including establishing correct funding and effort of personnel for each sponsored project maintaining salary caps and cost share commitments, making funding changes each month per payroll deadlines, and preparing retroactive payroll expense transfers.
• Understand and apply negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, generating accurate and timely invoices to Sponsors, and performing cost transfers as necessary.
• Anticipate the necessity of no-cost extensions, carryforward, prior approvals, and continuations and facilitate these tasks as necessary.
• Manage financial close-out of sponsored projects as required by sponsoring agencies with UCD Office of Grants and Contracts.

Subcontract Management (25%):

• Coordinate subcontract proposal along with Pre-Award Coordinator by preparing the Letter of Intent and Subrecipient Commitment Form and communicating directly with the subrecipient contacts.
• Process invoice payments on a regular basis and manage Purchase Orders as necessary working with OGC Post Award Administrator and Grants and Contracts Coordinator.
• Maintain a comprehensive database of subcontract agreements and invoicing status.

Pre-Award (5%):

• Work with PIs and Pre-Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.

Other Duties (5%):

• Develop original content for Department research edition newsletter, including advising research personnel on changing regulations and policies/procedures.
• Assist the Research Services Manager with developing general research policies and procedures relating to clinical research and be independently responsible for development and maintenance of department SOPs relating to regulatory policies and procedures.
• Other duties as assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 17th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive clinical research portfolio of $6.4M and 212 active clinical studies. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents. The Department of Obstetrics and Gynecology is dedicated to: Serving the women of Colorado and the surrounding states; Excelling in the education of medical students and residents; Delivering comprehensive patient care; Participating in research into areas of women's health. Additionally, At the University of Colorado Department of Obstetrics and Gynecology, we strive to foster a climate that values and promotes diversity, inclusion, and equity.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level

• Bachelor's degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.

Intermediate Level

• Bachelor's degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.
• One (1) year of experience with research grants and/or contract administration at an academic or clinical institution.

Senior Level

• Bachelor's degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.
• Two (2) years of experience with research grants and/or contract administration at an academic institution.
• Experience using integrated accounting, purchasing, and payroll systems.
  
  
  
  • Substitutions: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Professional experience working in government, non-profit and/or academic administration.
• Experience working with university software applications including CU-Data, A2E, InfoEd, CU Marketplace, Concur, OnCore, and other relevant systems.
• Experience in pre- and post-award contracts and grant administration.
• Experience with clinical trial financial management.
• Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.
• Experience with clinical studies calendar specifications and protocol / subjected related procedures.

Knowledge, Skills and Abilities:

• Demonstrated ability to work effectively with a diverse population of faculty, staff, and students.
• Outstanding customer service skills, strong interpersonal skills, and a high level of tact and diplomacy.
• Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively both in writing and orally.
• Ability to work in a fast-paced environment requiring administration of 140+ active research projects.
• A proven track record of forming collaborative and effective working relationships with physicians and administrative leaders.
• Organizational skills and attention to detail are of the utmost importance.
• Time management, independent thought, problem solving, and communication skills are essential.
• Demonstrated ability to self-manage priorities and be proactive in resolving issues.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Pamela Alvarez, pamela.alvarezmoran@cuanschutz.edu

Screening of Applications Begins:

Screening begins immediately and continues until position is filled. For best consideration, apply by 10/11/2024.

Anticipated Pay Range:

The hiring range for this position has been established at

Entry Level: $46,849-$54,814

Intermediate Level: $50,984-$59,651

Senior Level: $55,117-$64,487

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position MAY NOT be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.