Budget Manager

University of North Carolina Charlotte

$44,640 - $55,800

United States, North Carolina, Charlotte

Oct 02, 2024

Budget Manager

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Do not write 'see resume' on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000928
NC Salary Grade Equivalency	GN09
Classification Title	Business Services Coordinator - Advanced
Working Title	Budget Manager
Salary Range	$44,640 - $55,800
Anticipate Hiring Range	$44,640 - $55,702
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Enrollment Management (Adm)
Work Unit	Undergraduate Admissions
Work Schedule	8:00 am - 5:00 pm; Monday - Friday
Primary Purpose of Position	This Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Undergraduate Admissions, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management as well as Undergraduate Admissions. This position serves as the main contact in their units for questions related to policies and procedures. The primary focus of this role includes providing budget oversight, personnel action support, and reporting as requested by the Director of Finance and Business Operations, and the Director of Undergraduate Admissions. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel request approval, and travel expense report approval, onboarding and offboarding of staff, and initiating personnel actions in Niner Talent, and Hire a Niner. This position serves as a departmental timekeeper. Another area of focus for this position is administration of the Admissions budget, which includes General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets. Specific Duties related to this area of focus include; preparing annual budget reports and summaries of spending in specific areas, preparing RFP or waiver of competition documentation for purchasing, and regular meetings with the Director of Admissions and Program Coordinators. Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and program budgets, and performs other administrative duties as requested.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties	The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Undergraduate Admissions, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator's essential duties are as follows: Provides direct financial and budget management and oversight for their assigned units Initiates and provides personnel support to their assigned units Works with Department Directors, Program Managers, and staff to inform, instruct and ensure division and university processes and policies are upheld. Assigns and maintains program budgets for Undergraduate Admissions Processes payments for stipends, temporary staff, graduate assistantships and student staff. Records and tracks all transactions in Malibu, Excel, or Google Sheets Manages funds and reconciles transactions in Budget with Banner Reviews and approves travel authorizations and reimbursements that are submitted by unit staff. This position holds Delegated Authroirty for travel documents. Approves purchases and in some cases initiates purchases. Initiates and tracks contracts for Undergraduate Admissions through Contracts+ Acts as pCard approver for their units Initiates and tracks some personnel actions (GA's, Temps, EHRA and SHRA staff) Analyzes and presents budget reports to Directors, Program Managers, and Enrollment Management as needed. Provides support to units during vacancies or absenses Updates organizational charts as needed Maintains on-boarding and off-boarding guidance Applicant must also: Have a general knowledge of accounting principles and human resource processes Have an intermediate to advanced level of Excel skills Have the ability to multi-task Have a high level of organizational skills Be detail-oriented Be resourceful and able to research and work independently while also being a team-player Be able to communicate effectively both verbally and via written communication with all University personnel
Other Work Responsibilities	Take on team-lead roles as determined by the Director of Finance and Business Operations Identify procedural process improvements and be able to communicate them effectively Support the Director of Finance and Business Operations in additional tasks as assigned Support the Director of Undergraduate Admissions with PCard Purchases and Travel Requests and Expense Reports.
Departmental Preferred Experience, Skills, Training/Education	A minimum of a bachelor's degree in a related field and at least 2 years experience in a higher education setting. Three to four years of progressive experience working with budgets in a university office setting. (High degree of detailed work with financial forms, numbers, and reconciling of expenses from different budgets.). Experience with strong financial report development and presentation skills. Experience in purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works. Intermediate to Advanced skills in Microsoft Excel and Word/Google Suite. Experience with Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works. Exposure to working in programs such as Bank of America Works, Concur, Salesforce or similar CRM, and Perceptive Content. Ability to juggle multiple priorities and work in a fast-paced environment. Must present a friendly, student-service-oriented attitude. Ability to work and present an inviting and welcoming environment to all stakeholders, customers and students with a student-service oriented attitude. Strong attention to details needed for this position.
Necessary Licenses or Certifications
Work Location	Gage Undergraduate Admissions Center
Posting date	10/02/2024
Closing date	10/15/2024
Proposed Hire Date	11/04/2024
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have experience managing and reconciling departmental budgets?
- Yes
- No
*
Do you have professional budget or administrative experience working in a college or university setting? If yes, please explain your experience.

(Open Ended Question)
*
Do you have professional experience working in Banner Finance or an e-procurement system in a university setting?
- Yes
- No
*
Do you have experience working with financial forms, numbers, and reconciling expenses from multiple budgets?
- Yes
- No
*
Please describe your experience working with financial forms, numbers and reconciling expenses from multiple budgets.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References