Executive Assistant/CHIRP (UEC)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Part Time, Benefitted position through 7/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $21.00-$26.00 per hour.

Location: CSUSB Campus.

Work Schedule

20-30 hours per week. Schedule to be arranged. Typically Monday- Friday within the hours of 9:00AM to 6:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Center for Cyber and AI Director, the Executive Assistant will work independently to:

• Set their own priorities regularly and manage multiple work priorities. Incumbents may help set priorities for others but are primarily accountable for their own work results.
• Be able to hold a valid driver's license and travel occasionally to assist the Director.
• Plan and coordinate clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures.
• Perform assignments that are varied involving the regular use of judgment and discretion.
• Take courses of action, which are guided by some interpretation of policies and procedures.
• Develop creative solutions to a variety of problems addressed.
• Run budget reports and/or provide budgetary support to the Director.
• Perform reception duties, including the filing of documents, answering telephones, typing forms, letters, and memos, and performing other clerical duties as assigned.

Minimum Qualifications

• Education:
  
  
  
  • Bachelor's degree in Business Administration or like field
  
  
  
  
• Experience:
  
  
  
  • 2+ years of administrative experience
  
  
  
  
• Other:
  
  
  
  • 
    
    General knowledge of office methods, procedures, and practices, and a working knowledge of correct English, grammar, spelling, and punctuation.
    
    
  • 
    
    Applicants must possess fundamental writing skills to effectively communicate standard information.
    
    
  • 
    
    Applicants must possess the ability to use standard office equipment, along with the ability to use standard word processing and related computer software packages.
    
    
  • 
    
    Applicants must possess the ability to perform basic arithmetic functions, along with the ability to respond to basic routine inquiries and explain standard policies and procedures to others.
    
    
  • 
    
    Applicants must possess the ability to work cooperatively with a diverse campus community.
    
    
  • 
    
    Applicants MUST have prior knowledge of grant-funded project management support.
    
    
  • 
    
    Applicant MUST have prior knowledge of cybersecurity education and of the
    
    
    Grant-funded projects CHIRP, SFS, DoD CySP, and the CAE-C Community.
    
    
  • Occasional domestic travel required.
  • Have a valid driver's license.
  • Must be a United States Citizen and authorized to work in the United States.
  
  
  
  

Preferred Qualifications

• Some knowledge of cybersecurity
• 
  
  Proven experience in the following areas:
  
  
  Inventory Control
  
  
  Calendar management
  
  
  Meeting management
  
  
  Maintaining confidential documents
  
  
  Email management
  
  
  Research
  
  

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.