Research Administrator 2

#CA-SS

The Department of Surgery Contracts and Grants Research operations Manager supports various research activities within the Department of Surgery. This position will project manage the preparation, writing, budget and submissions of research grants and post award grants management in addition to overseeing various research related projects. This role will lead and/or manage a variety of functions including identifying staffing needs, equipment, regulatory requirements, resource management, process improvement, and special projects or initiatives that impact the research initiatives of specific divisions within the Department of Surgery.The contracts and grants research operations manager must be able to present and communicate with executive leaders, internal and external to the Department on a regular basis. This position must be a strategic thinker, able to analyze various systems and processes, identify gaps and opportunities, and lead efforts to improve them. The contracts and grants operations manager must also be a leader who is able to deal with ambiguity in order to manage and oversee research efforts for specific divisions within the Department of Surgery.The ideal candidate should have direct, relevant, and recent experience working with physicians, clinical staff, scientists, researchers and/or innovators in the academic, healthcare startup, or innovation industry settings.

Apply By Date 10/12/2024 at 11:59PM

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

Minimum Qualifications

• Bachelor's degree in related discipline or equivalent combination of education and work experience.
• Bachelor's degree or equivalent experience / training
• Experience performing analytical work, analyzing complex information, performing independent research, presenting complex data in a way that facilitates decision-making and making strategic recommendations.
• Experience preparing financial reports, developing financial projections (long and short term)
• Demonstrated experience and working knowledge of financial and payroll systems (including Decision Support and UC Path), or similarly complex administrative systems.
• Demonstrated experience at exercising administrative judgment and assuming responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within functional area
• Recent training and experience submitting and managing extramural grants.
• Experience developing and managing research grant budgets.
• Expert in all phases and components of project management with the ability to direct programs with organization-wide impact.
• Excellent communication and presentation skills, including the ability to explain technology solutions in business terms, establish rapport and persuade others. Fosters relationships and effectively collaborates with all levels of a diverse body of leaders, physicians, researchers, administrators, and staff employees.
• Proven leadership ability. Ability to motivate cross-functional project teams by fostering team spirit, an attitude of cooperation, and a commitment to the organization.
• Required ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet the needs of the research initiatives.
• Working knowledge of Institutional Review Board processes.
• Self-motivated and focused on the goals and deliverables of the organization and is always working to deliver and support these goals.
• Sophisticated problem-solving skills to effectively define and address daily challenges and deliver assignments in a high pressure constantly changing executive level environment.
• Highly organized and focused on critical deadlines; ability to review and prioritize workload and makes adjustments as needed.
• Expert in building credibility, trust, and rapport with stakeholders at all levels, both within and outside of the organization

Preferred Qualifications

• Master's degree in relevant fields or equivalent related program management experience.
• PMP (Project Management Professional) certification.
• Experience with contracts and grants financial systems such as Cayuse and Effort Reporting. Prior experience with UC Davis financial systems preferred.
• Prior experience managing a portfolio of external grants and contracts.
• Experience with contracts and grants financial systems such as Cayuse and Effort Reporting. Prior experience with UC Davis financial systems preferred.
• Skill to organize and manage multiple projects simultaneously and to set priorities to effect project completion within stated deadlines.

Key Responsibilities

• 50% - Project Management
• 50% - Grants Management
  
  

Department Overview

The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department's extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.

POSITION INFORMATION

• Salary or Pay Range: $35.69 - $48.99
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8am-5pm
• Location: North Addition Office Building (HSP002)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• This is not an H-1B visa opportunity.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere