Manager of Special Events and Conference Services - External Relations and Constituent Engagement, 92502

University of Missouri - Kansas City
External Relations and Constituent Engagement

The Office of External Relations and Constituent Engagement is seeking a qualified candidate for the position of Manager of Special Events & Conference Services. Primary duties include coordination, oversite, and managing the planning of special events hosted by a school, campus department or division. These special events include and are not limited to:

• Fundraising galas
• Conferences
• Receptions
• Lectures
• Various events on and off campus

Characteristic duties include assisting in developing invitations and programs, coordination of mailings, program outlines, event budget management, volunteer and board management, negotiations of space contracts and other event details to ensure they are in line with University protocol and processes. Additional characteristic duties include organization of event logistics, such as, but not limited to:

• Speaker and topic development
• Contract negotiations and processing
• Researching and booking space
• AV equipment coordination
• Catering arrangements
• Event ambiance
• Seating arrangements
• Scripting
• Working with on and off campus vendors as necessary
• Coordinating and managing virtual and/or hybrid events on virtual platforms

Other duties may include providing backup support for the UMKC Administrative Center Conference Facility assistant.

Full-time, benefit eligible staff position.

This position involves supporting events that require working some early mornings, evenings and the occasional weekend. This position will report directly to the Executive Director, Special Events & Conference Services.

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Two to three years' experience in large-scale special events, public relations or related area.
• Successful candidates will have previous experience with volunteer management, as well as proven management of large-scale events.
• Excellent interpersonal communication skills, the ability to take imitative and work with minimal supervision and to lead in a team setting is a preferred qualification.
• Experience with virtual event platforms such as Zoom

$51,875 - $63,000 per year commensurate on experience, education, and internal equity.

October 20, 2024

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 816-235-1621.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.