New

Administrative Support Specialist

North Carolina State University

$ 34,602 - $ 58,870

United States, North Carolina, Raleigh

Feb 25, 2025

Job Posting Information

Posting Number	PG194468SP
Internal Recruitment	No
Working Title	Administrative Support Specialist
Anticipated Hiring Range	Commensurate with experience
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed
Job Location	Raleigh, NC
Department	Athletics
About the Department	The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.
Essential Job Duties	The Administrative Support Specialist will be responsible for providing administrative support for a number of varsity sports programs and other assigned staff in the Weisiger- Brown Athletic Facility for the NC State Athletic Department. Primary responsibilities include: Serve as first point of contact for Weisiger-Brown (WB) Athletic Facility during normal business hours and as requested, including but not limited to: answering main phone line for the Athletics Department, providing customer service to guests, visitor parking, ordering supplies, reconciling purchase cards, arranging travel, planning special events, and assisting with special projects, as requested and assigned. As a representative of NC State Athletics, be courteous, professional and knowledgeable, answer questions in an accurate and timely manner, and maintain a professional appearance. Provide comprehensive administrative support for designated varsity sports programs. Prepare and process forms (P-Cards, travel reimbursement, team travel, official visit forms, etc.) in coordination with the Athletic Business Office. Manage athletics all staff lists via Google Groups and shared spreadsheets. Prepare memos, meeting minutes, and other correspondence, as requested. Order office supplies and break room supplies as needed. Distribute mail for Weisiger Brown facility. Respond to all correspondence and inquiries in a professional and timely manner. Maintain a high degree of confidentiality and professionalism. Assist with departmental meetings, functions, and special events, as requested. Provide support and backup for other departmental administrative assistants, as requested.
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	The ability to work in a dynamic, fast paced office with changing priorities. Must display professionalism and be able to maintain a professional environment within the office. Superior communication skills and the ability to handle situations with tact and discretion. Excellent organizational skills and strong attention to detail.
Preferred Qualifications	Prior experience with PeopleSoft Financials. Experience as an administrative assistant.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/25/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	02/03/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please attach a resume, cover letter, and separate document containing contact information for three professional references.

Position Details

Position Number	00041598
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	104001 - Athletics - Director and Staff
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.