Coordinator, Building Operations-James C. Wyant College of Optical Sciences

The James C. Wyant College of Optical Sciences is seeking to fill a Building Operations Coordinator position to support our fast-paced environment. Working under the direction and supervision of the Director of Finance/Operation the candidate will be expected to perform job duties with some independence and significant creativity to provide best course of action, solutions, and/or recommendations for any issues presented to them. The candidate will provide support to a teaching and research- intensive college in a team oriented environment.

The College of Optical Sciences is the world's premier optical institute at The University of Arizona. Outstanding faculty and staff members, an international student body, pioneering research programs, and close relationships with the optics industry makes this a great place to work!

Our research programs encompass exciting, rapidly changing areas ranging in size from the world's largest telescopes down to the mystical realm of quantum nanophotonics. The emphasis of our team is to provide exceptional customer service to faculty, students, and colleagues. The successful candidate must be enthusiastic to work in a collaborative environment, is able to actively listen and communicate constructively, exhibits flexibility in our rapidly changing setting, and is committed to the college's mission which is in line with the University's.

Please note: Due to ITAR/EAR restrictions all applicants must be a U.S. Citizen or hold permanent resident status.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Inspect building and property for maintenance and repair purposes, including storage areas, hallways, class rooms, research labs and loading dock.
• Assist faculty to address storage needs within the college for equipment that is not in use or in need of service.
• Identify storage requirements allocate appropriate space and ensure proper maintenance and security of stored equipment.
• Initiate repair/maintenance requests with appropriate University departments and monitor progress/costs of requests, ensure projects are on schedule.
• Exchange information with all UArizona FM shops and some outside vendors for standard logistics.
  Perform general preventative maintenance and repairs that can be done in house that wouldn't involve a service request.
• Communicate with FM Elock regarding scheduled events to ensure building is locked/unlocked after building normal operation hours.
• Notify Building occupants about upcoming maintenance,shutdowns and emergency outages that may occur.
• Monitor paper usage for college copiers, fill drawers with paper as needed, order and receive paper pallets.
• Assist in set up and disassembly of special event table and chairs with OSC Events Coordinator. And storage for material needed for events.
• Work with proper University departments to ensure we are in compliance with safety regulations including the Safety
• Emergency plan to provide a safe environment for our community.
• Address safety/security issues throughout Meinel Building and other spaces associated with the Wyant College in a timely manner.
• Assist and work with Research Laboratory and Safety Services to ensure that federal, state, and local regulations are implemented in a safe and secure manner.
• Assist with facilitating office/lab renovations and relocations, including transportation of heavy equipment around the building.
• Notify building occupants of all custodial cleaning services including scheduling deep cleaning to labs and offices, waxing floors, carpet cleaning and other special projects.
• Operate forklift; lifts materials/equipment up to 100lbs. In areas where forklift is not available, will need to independently lift/move/transport these heavy materials/equipment. A dolly and hoist are available for support.
• Coordinate disposal of surplus property (capital and non-capital) in accordance with state guidelines; works with college's Business Office to ensure records are updated accordingly and attain proper account number(s) for revenue generated from sales.
• Under general direction, receive asset tags issued by UA Property Management; coordinate the delivery of item(s) to be tagged, take picture, upload property information and photo into UAccess Financials.
• Assist with physical relocation of inventoried property, update relocation data in UAccess Financials, including any items relocated off campus.
• Assist in conducting bi-annual physical inventories performed by UA Property and Management in conjunction with OSC Business Office manager.
• Accept special deliveries and coordinating delivery to procurer.
• Manage distribution of college mail, campus mail runs and special deliveries.
• Maintain customer relations.

Knowledge/Skills/Abilities:

• Demonstrated knowledge of building and equipment maintenance/repair techniques.
• Ability to communicate effectively.

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant work experience required.
• Federal regulations require that the incumbent be a U.S. citizen,
  legal permanent resident, or have another protected status under 8
  U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.
• Ability to drive according to the University Fleet Safety Policy.

• Demonstrated experience using a forklift, dolly or hoist.