Administrative Associate, SILLC

This is an "in-person" position, requiring work to be done in the office.

Alumni Jacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million to endow the deanship of the University of Arizona College of Humanities and inspire on campus and throughout the world a continuous and fearless spirit of open inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties and Responsibilities

• Providing
  professional, efficient service to the Manager of Business &
  Finance, the SILLC Director, and the SILLC Department Heads.
• Managing
  curriculum for departments within SILLC. This involves common finals,
  course management (Catalog), freshman orientation, room and course
  scheduling, schedule of classes, student registration, syllabus, student
  course survey (SCS), UA online/distance campus, etc.
• Managing
  the school's purchasing card and being the purchasing agent for SILLC
  departments and programs, which involves receiving requests and
  necessary approvals and making purchases.
• Helping
  with PCard reconciliation such as filling out PCard Purchase Form and
  collecting paperwork such as receipts, agendas, attendee lists, etc.
• Keeping
  informed of, interpret, and apply pertinent rules, regulations, policies
  and procedures set forth by the University in regard to PCard and
  provide updates to SILLC team regarding changes to UA PCard policies and
  procedures.
• Serving
  as a point of contact for scheduling of several conference rooms in the
  Learning Services Building.
• Coordinating
  UACares event for SILLC.
• Assisting
  with key audit to help endure all the keys, building, and offices, are
  accounted for.

Knowledge, Skills, & Abilities:

• Work
  efficiently and effectively both independently and as part of a team.
• Strong
  written and verbal communication skills.
• Strong
  interpersonal and customer service skills.
• Very
  organized and proactive in meeting deadlines.
• Ability
  and interest in learning software associated with higher-education
  (financial and curriculum).

• High
  school diploma or GED.
• 5
  years of work related experience.
• Experience
  working on multiple projects and during high-volume peak times of year.
• Experience
  in MS Office such as Outlook (email and calendar), Word, Excel, etc.
• Experience
  with cloud based services such as Google Drive, Google Sheets, Google
  Docs, Box.

• Experience working with a diverse group of faculty, staff, and students.
• Bachelor's degree.
• Experience with Purchasing Card.