HR Assistant

Position Summary:

This position will directly assist the HR Manager and HR Department with a wide range of projects related to HR compliance, recruiting, on boarding/orientation, employee benefits and employee recognition/celebrations.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Assists or completes independently steps within the recruitment process including: posting internal job openings, reviewing resumes, conducting phone or preliminary interviews, making job offers, and negotiating starting salaries.
• Assists or completes independently steps within the on boarding process: Completion of background checks, scheduling of physicals and Drug screens, confirmation of orientation details
• Assists or completes independently steps within benefit administration: scheduling of benefit orientations, preparing and collecting benefit enrollment information, entry of benefit enrollment, assisting in open enrollment process, and assisting employees with benefit related questions.
• Maintains HR vendor relationships with a high degree of customer service.
• Supports the HR department with completion of: HRIS management, document creation, proper maintenance of employee files, employment verifications, Badge requests, and form management.
• Supports time and attendance functions with entry of PTO and attendance occurrences/requests.
• Assists or completes independently steps within the training process: scheduling of training, coordination of documentation, creation of materials.
• Coordinates company events; company parties, picnics, giveaways and lunches.
• Research information for HR related projects, such as benchmark data, trends in the industry and field of HR, and legal compliance.
• Interfaces with all departments and different levels of employees while resolving simple problems and issues in relation to staffing and training.
• Assisting other departments when it is required.
• Assists with HR related projects as needed.
• Takes responsibility of work area to produce a safe and quality food product. Reports all food safety related problems to your manager and to the QA department in order to initiate immediate action.
• In the event that the person in this position is absent, he/she will be replaced by a person properly trained to perform such duties.

Specific Knowledge, Skills, Licenses, Certifications, Etc.:

• Associates or Bachelors degree in Human Resources, communication, finance, business or social sciences required, with previous internship or 1-3 administrative experience in an HR department preferred.
• Requires a basic understanding of GMP's, HACCP and SQF guidelines.
• High proficiency in MS Office Suite skills (Word, Excel and PowerPoint)
• Excellent written and oral communication/interpersonal skills
• Ability to collaborate as part of a team or committee
• Highly motivated and action oriented, with demonstrated ability to effectively organize tasks, manage time, set priorities and meet deadlines
• Demonstrated problem solving skills
• Proven Competency in the following areas: Action Orientation, Listening, Informing, and motivating others.
• Willingness to continue education and/or receive PHR or SHRM-CP professional designation preferred.

Physical Demands:

• Regularly involves sitting or standing, occasional walking, reaching, lifting up to 25 pounds and visual adjustments.

Work Environment:

• Includes office and manufacturing environments, requiring personal protective equipment in certain areas and exposure to loud noise.

This job description outlines the essential functions of the Human Resource Assistant position and may require adjustments as needed by management.

Note:

• OWS will not sponsor visas for this position. Candidates must be authorized to work in the United States on a permanent basis.
• Applicants are encouraged to be aware of the location of the position as living expenses and relocation expenses are not part of the position offerings/ benefits