Part-time Administrative Support Specialist, Facilities

Lane Community College

United States, Oregon, Eugene

Oct 04, 2024

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240130
Job Title:	Part-time Administrative Support Specialist, Facilities
Applicant Notification:	Department Information The Facilities Management & Planning department is seeking to hire a part-time Administrative Support Specialist. Application Information Provide all documents as requested. A resume may not take the place of any section of the application. Incomplete applications will not be considered. Applications will remain in the applicant pool until the position(s) is filled. This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information. Your application will remain in the pool until a decision is made on your candidacy.
Location:	Main Campus
Classification:	Administrative Support Specialist
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$17.81 - $26.12 Hourly (Classified Hourly Pay Grade 7)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:
Working Schedule:	This is an approximately 18 hour per week position with a maximum of 1039 in a 12 month period. Hours are negotiable between 8 am and 5 pm Monday through Friday.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12798

POSTING TEXT

Posting Date:	10/04/2024
Closing Date:	06/30/2025
Applicant Pool:	Academic Year
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	High school graduation or equivalent is required.
Required Experience:	Two (2) years of general office experience performing the full range of office support duties. Public contact experience.
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	One (1) year of post-secondary education in business administration, accounting, or closely related field. OR Associate degree in business administration, accounting, or closely related field.
Preferred Experience	General office experience performing the full range of office support duties in a non-profit or educational environment. Experience working in a large facilities maintenance or project management office environment with proven customer service performance preferred. Experience using college (online) programs such as Banner, ExpressLane, and 25Live.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	Provides general administrative support to all facilities management and planning departments, including but not limited to: office staff, planning, trades, sustainability, and bond construction office staff.
Essential Functions:	Provide project administration support. Manage utility spreadsheet updates. Schedule appointments. Take meeting minutes. Process work orders, purchase orders, invoices, and requests for checks. Provide backup support and shift coverage for office staff. Provide reliable customer-oriented reception and dispatch services associated with phone calls, radio, emails, and work order requests. Monitor various alarm systems and dispatches Facilities Management and Planning (FMP) personnel or Public Safety Officers as needed. Coordinate and process in a timely manner all motor pool scheduling, tracking charges, vehicle check-out and in, vehicle titles, fuel use, fuel purchases, and associated spreadsheet updates, and reporting. General office administrative support such as office supply inventories/ordering/restocking, radio purchases, updating calendars, writing and filing purchase orders and work orders, copying, faxing, filing, organization of office records, mail sorting, memo writing, creation of Weekly department notices, updates college operating procedures, processing safety incident reports, and coordinating and supporting department social events. Highly skilled computer processing utilizing: the MS Office Software, with particular experience in Word, Excel, and PowerPoint. Google Suite including Google Docs, Google Sheets, and Google Slides. PDF software including Adobe Acrobat or Bluebeam. Processing purchase card statements. Supports and participates in department safety and diversity training. Support Facilities Management & Planning (FMP) departments through the efficient and accurate use of scheduling and database software programs (such as SCT Banner, ExpressLane, and 25Live ). Coordinate the work of students participating in Federal work study and/or Learn 'N Earn program assignments within FMP departments. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Other related duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of a Division/Department chair or other supervisor. An Administrative Specialist or Administrative Coordinator may provide daily supervision. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for the quantity and quality of work provided to the department. This position may train, assign work, provide priorities and check the work of student assistants, volunteers and hourly employees. This position may be involved with hiring process and orienting staff to procedures.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Ability to scan periodically multiple security camera monitors for up to an eight (8) hour shift. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge of Office procedures, with emphasis on organizing workflow and word-processing. Administrative procedures including planning, budgeting, personnel and report preparation. Word-processing, desktop publishing, graphics, spreadsheet and database software. Skills in Composition, grammar, spelling and editing. Providing a friendly and welcoming team-oriented point of primary contact for a large service-oriented department or organization. Interacting with students, staff and the public in a pleasant, tactful and courteous manner. Ability to Support Facilities Management and Planning (FMP) departments proficiently through the use of college programs such as Banner, ExpressLane, and 25Live. Operate office equipment including microcomputer, copier, typewriter, calculator and printer. Perform arithmetic computations. To learn and appropriately apply College and department policies and procedures. Type accurately and rapidly. Generate various reports, lists and operating information. Maintain bookkeeping records. Work under pressure and with interruptions. Communicate effectively orally and in writing. Work effectively with individuals of varied backgrounds. Manage time effectively. Prioritize tasks and take initiative. Maintain a high level of confidentiality. Pay attention to detail. Work independently, with other staff, or with teams. Manage and monitor a project. Set up and maintain departmental filing systems. Maintain a calm and professional demeanor. Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
Applicant Instructions:	Application Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Online Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970. Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call 541-463-5586. For position questions contact the department, Dawn Rupp, ruppd@lanecc.edu. How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST.
Transcript Instructions:	If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Human Resources Posting#240130, Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: (541) 463-3970 E-mail: deneaultj@lanecc.edu
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast.
Union Association:	LCC Employees Federation (Classified)