Federal Project Administrator

The primary role of this position is to provide high-level administrative project support to technical staff and project managers. The primary duties require a highly energetic, detail-oriented individual who will assist the team with planning and monitoring all aspects of projects. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

Primary Responsibilities

• Provide comprehensive project support to a dynamic team of cross-sector professionals, collaborating with multiple Project Managers and project teams, demonstrating a solid understanding of Project Management principles.
• Thrive in a fast-paced work environment with a strong reliance on remote collaboration, involving conference calls and online meetings.
• Establish and maintain projects within Newforma for effective document control and tracking. Track various project elements, including RFIs, submittals, change orders, applications for payment, field observation reports, close-out documents, and other construction-related paperwork.
• Demonstrate proficiency in basic accounting concepts, including budgeting, planning, tracking spending, and developing spending projections. Analyze accounting information, develop trend analyses, and present information effectively.
• Showcase expertise in data collection, management, analysis, and coordination using spreadsheet-based programs. Import and export data for analytics, trend analysis, and other purposes. Monitor, track, follow up, and organize large amounts of electronic documentation.
• Demonstrate understanding of fundamental project scheduling concepts, including planning multiple projects and linking predecessor and successor activities. Assist in managing, maintaining, and distributing project schedules.
• Proficiently use Microsoft Office 365 programs, particularly Excel, Word, and Project, for generating, reviewing, and collaborating on various project-related documents.
• Support Project Managers in the local Quality Program by documenting Management and QC Reviews, generating and updating QA/QC documentation, and assisting in developing and maintaining the project filing structure. Apply company quality assurance guidelines and procedures for project document management.
• Copy and/or scan in-house project-related documents, coordinating larger jobs as needed.
• Assist with project guides, reviews, invoices, and expense reports.
• Compose, type, format, proofread, edit, and organize documents, presentations, reports, specifications, and correspondence.
• Order and monitor insurance certificates and assist in developing contracts and subcontracts.
• Maintain workplan/staffing metrics, input project data into internal data systems, and process Government Base Access requests.
• Create and maintain paper and electronic files, coordinate meetings, and assist with presentations.
• Archive closed projects.
• Occasional travel may be required.
• Note that the position maybe part time, estimated at 30+ hours per week.

Preferred Qualifications

• 5+ years of experience as a Project Coordinator/Construction Administrator.
• Experience with Federal projects is preferred.
• Highly proficient in using Newforma, Procore, Revu Bluebeam, SpecsIntact, Microsoft Project and Adobe Acrobat.
• Strong preference for experience with scheduling software Primavera P6 Project Scheduling and Microsoft Project.
• Solid grasp of basic Accounting Principles, ensuring accuracy in financial processes.
• Demonstrates a positive response to pressure and excels in meeting tight deadlines.
• Proactively addresses challenges with expertise-based problem-solving skills.
• Exhibits precision and thoroughness, emphasizing strong follow-up in tasks.
• Manages priorities and workflow effectively, overseeing multiple projects concurrently with strong organizational skills.
• Self-starter with the ability to work autonomously and collaboratively within a team, adapting to different professional styles.
• Effectively interacts with individuals across organizational levels, showcasing strong interpersonal skills.
• Maintains professionalism in client interactions.
• Strong verbal and written communication skills.
• Proficient in performing diversified clerical functions and basic accounting procedures.

Due to client contract requirements, US born US citizenship is required.

*LI-MP1

• Bachelor's degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must