New 
Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Oct 05, 2024 | |
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OverviewMicrosoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission. As the environmental challenges facing the world grow, so too has Microsoft's commitment to ensuring that the company's activities are in-line with the best available science and the expectations of leading stakeholder communities. The Corporate External and Legal Affairs (CELA) Environmental Sustainability (ES) team coordinates overall science-based, measurable, and scalable sustainability investments and outcomes across the company - engaging with business groups to set goals related to reductions in the environmental impacts of business operations and positive environmental outcomes resulting from technology and policy development. To support these efforts, CELA ES is hiring an Executive Business Administrator. Reporting to the Chief of Staff, this position will support the Chief Sustainability Office (CSO), CVP of CELA ES. We are looking for someone who is passionate about providing seamless executive support while balancing enthusiastic contributions to the HQ team and finding creative ways to uplevel team support. If you are a team player who demonstrates drive and initiative, with a passion to help teams and organizations achieve excellence check out the CELA ES team!
ResponsibilitiesCalendar Management and Meeting Logistics Provides highly strategic calendar management (e.g., high profile,high risk, large-scale impact) based onknowledge of business and executive needs, while upholding the highest degree of integrity (e.g.,highly sensitive, highly confidential topics) andmaintainingconfidentiality. Usesdiscretion to make independent decisions to prioritize customer/partner meetings and urgent escalations, while balancing the overall rhythm of business (ROB). Uses executive maturity and judgement to lead/own multipledecision makingprocesses, in close partnership with stakeholders and peers. Engages with external C-Suite/Board of Directors (BOD) executives torepresentMicrosoft. Manages complex ambiguity andremainscalm in high-stress situations. Cross-Functional Collaboration and Communication Draws from andutilizesa vast internal/external network to support the executive leader's work and Microsoft's charter. Uses executive maturity, independent judgment, discretion, business insights, and perspectives to drive collaboration and communication. Communicates with executive external partners, customersand third parties.Representsthe office and acts as an extension of manager/team's brand and Microsoft's core values through written and verbal communication. Leadership Leads by example bydemonstratingexecutive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success. Navigates complex organizational challenges byinfluencingwith high impact andexhibitingdiplomacy, tact, and empathy. Proactively seeks feedback on performance, invests in training leadership opportunities, andmaintainsself-awareness. Leads the Admin and Executive Admin community across Microsoft AI. Resource Management(Hardware/Supply Management, Purchase/Expense Management Financial Management) Owns expense management for the executive office. Educates administrative team on Microsoft policy to ensurecompliancyacross team/division/organization and escalates issues as needed. Manages, influences, and communicates processes, policies, and procedures, leveraging understanding of the parts of the business and their inter-connection within Microsoft as a whole.Functions as interim approver for executive office. Rhythm of Business (ROB) Creates, builds, and manages annual rhythm of business (ROB) withexecutiveand Chiefs of Staff, including fiscal-year calendar and executive meeting schedule Informs ROB strategy; uses discretion to determine and drive execution plans as well as align ROB and resource needs. Directs continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff).Ensuresteam members follow ROB and map their planning toestablishedcadences. Space Management and Planning Partners with theappropriate teamswhen complex space issues are escalated to the executive office.Managesexecutive office space, including design and technology needs. Travel Management Works with Executive Travel to coordinate travel arrangements forExecutiveOffice. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages and oversees all travellogisticsand creates guidelines for visits to ensureleaderisprepared (e.g., briefing leader, sharing information with countries). Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address changes, issues, and escalations that arise during business travel. Drives proactive communication across stakeholders ahead of travel and communicates with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Manages and ensures required documents (e.g., visas, passports, immunization records) obtained for international travel. Manages and ensures compliance with US Travel Tax Tool. Disseminates and enforces travel policies and expectations. Mayaccompanyleaders on business trips to provide onsite support. Ensures compliance with US Travel Tax Tool. Other Embody ourcultureandvalues | |