Clery Compliance Administrator

Johns Hopkins Public Safety is seeking an individual to fill the position of the Clery Compliance Administrator.

This position assists the Sr. Director, Clery Compliance in ensuring and monitoring compliance with all laws and regulations under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The Clery Compliance Administrator will work with policies, standards and procedures to assist the Sr. Director, Clery Compliance with ensuring university-wide compliance. They will coordinate the institution's comprehensive program for gathering and disclosing campus safety and security information, crime statistics, and the timely preparation, submission and dissemination of required reports, documents and records. The Clery Compliance Administrator will participate in conducting institution-wide education and training related to the Clery Act.

Specific Duties & Responsibilities

• Assists the institution's designated "Campus Safety Survey Administrator," in submitting annual data to the US Department of Education in relation to applicable instances of crime.
  

Coordinates the institution's Clery Act Compliance program, under the direction of the Sr. Director.

• Stays abreast of all current and pending laws and regulations affecting Clery Act provisions, as well as changes to the Clery Act.
• Maintains knowledge of current and new trends or best practices in crime analysis, monitoring and tracking system.
• Works alongside key stakeholders across the institution providing coordination and assistance in matters related to complying and interpreting the requirements of the Clery Reporting Act.
• Maintains Clery Act required programs and activities.
• Assists the Sr. Director in overseeing Clery Act compliance programs at each separate campus.
• Works with various institutional offices to ensure compliance with the provisions of the Sexual Assault Victim's Bill of Rights and the Violence Against Women Act.
• Coordinates with Johns Hopkins Facilities and Real Estate to maintain an accurate list of buildings and properties owned and/or controlled by the institution. Compiles a list of all properties owned or controlled by the university that are used for educational purposes. Determines which must be reported at separate campuses, and which must be reported as non-campus locations to include fraternity and sorority locations.
• Works with the appropriate university departments to identify all Campus Security Authorities for the institution and maintains a list of them for each academic year.

Coordinates the collection of crime, disciplinary referral data and fire safety data across the university from various internal and external sources, such as the Office of Student Conduct, local law enforcement agencies, and the state police.

• Serves as the Records Custodian for all Clery Act-associated records.
• Collects crime statistics from Campus Security Authorities at all campuses, non-campus locations, regional centers and campuses based overseas.
• Periodically reviews incident reports and ensures proper categorization. Works with the various campus security offices to ensure proper classification of crime incident reports.
• Ensures that daily crime and fire logs are created, maintained and in keeping with regulatory and internal policy requirements.
• Works with counseling and psychological services and Student Health Services (or similar advocacy center) to gather statistical data related to crimes disclosed to those offices.
• Ensures that reported crimes are only counted once.

Coordinates with the appropriate campus departments to ensure compliance with Higher Education Act (HEA) Fire Safety regulations.

• Collaborates with the Emergency and Risk Management representatives to ensure that at least one test per campus is completed each year that includes all required components to meet the Higher Education Opportunity Act (HEOA) definition of a test.
• Ensures daily fire logs requirements are complied with across the institution.
• Assists the Sr. Director, in conjunction with the various Campus offices and the Office of General Counsel, to prepare, publish, and distribute on a timely basis the Annual Security and Fire Safety Report. Additionally, edits the document to ensure proper formatting and presentation.
• Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year. Consolidates relevant data from these sources with information and policies from across institutional departments.
• Works with the Sr. Director to ensure that separate policies are included for each University campus.
• Assists in ensuring that the Annual Security and Fire Safety Report are developed properly and timely and are disseminated and made available to current and prospective students and employees.

Maintains education and training programs.

• Facilitates and/or manages training of campus security authorities.
• Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations.
• Performs other duties and tasks as assigned.
  

Special Knowledge, Skills, & Abilities

• Significant and advanced knowledge of laws and regulations associated with the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act (i.e.,, requirements for reporting crime under the Uniform Crime Report, the Jeanne Clery Act and Department of Education mandates) coupled with knowledge of other related federal, state and local laws and regulations (e.g., provisions of Sexual Assault Victim's Bill of Rights), enforcement data base, knowledge of crime analysis and mapping systems.
• Ability to work independently in a highly matrix, decentralized and complex work environment.
• Excellent writing skills with demonstrated ability and experience to develop and draft policy, recommendations, procedures, reports, presentations, and communications, including a well-developed skill in manipulating various types of data and information using computer software applications (e.g., Microsoft Office Suite, databases).
• Excellent oral and presentation skills.
• Excellent organizational and time management skills.
• Excellent interpersonal and collaboration skills.

• Bachelor's Degree in Communications, Criminal Justice, Emergency Management, Law Enforcement or related field.
• Seven years (7) direct Clery Act experience, including experience major medical centers and with drafting Annual Security and Fire Safety Report and in classifying Clery crime and disciplinary referral cases preferred.

• Master's Degree in Communications, Criminal Justice, Emergency Management, Law Enforcement, Law or related field preferred.
• Eight years or more of work experience with an institution of Higher Education.
• Prior experience in policy development and writing preferred.
• Experience in a large higher education environment.

Classified Title: Clery Compliance Administrator
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M - F 9 - 5
Exempt Status:Exempt
Location:Hybrid/Eastern High Campus
Department name: VP for Public Safety Office of
Personnel area: University Administration