Administrative Coordinator

The Department of Educational Psychology welcomes applications for an Administrative Coordinator.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Ensure the smooth and efficient operation of the office with primary supervisory responsibility for the office staff.

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

One through three years of related office experience.

Experience in a university setting; supervisory experience; experience with Microsoft Office suite; prior university experience with university systems (e.g. Argos, HR- TMS, Banner, Kronos, SciQuest, etc.); additional years of related experience.

Department Secretary and student workers

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Oversee departmental budgets, monitor expenditures, place purchase orders, and manage materials from vendors for the department and the clinics. They will verify faculty load and pay each semester utilizing FLAC; enter EPAFs as needed. They will oversee travel authorizations and reimbursements, ensuring policy compliance. Additionally, they will manage the graduate assistantship hiring process, including completing contracts, and monitoring associated budgets.

Compile, type, and maintain all departmental records, including course masters, load reports, committee minutes, promotion and Tenure, salary, and special leave documents, faculty handbook, and other documentation pertinent to department business.

Support the chair with load sheet and course assignment, monitor class sizes and grant permissions for additional students as needed. They will utilize university systems to support faculty requests, manage student information, and oversee course and program enrollment data. Additionally, they will assist students and visitors with inquiries and provide guidance on specific concerns related to course enrollment.

Ensure main office security, manage calls, greet visitors, and respond to inquiries. They will assign office space to faculty and students, arrange necessary furniture and equipment, and handle repairs, installations, and maintenance of hardware and software. Additionally, they will track maintenance orders and oversee the checkout and logging of projectors, computers, rooms, and office keys. They will manage and update the department website.

Staff and Student Worker Supervision

Oversee staff and student workers, manage training, and make supervision-related recommendations. They will also provide technology training to staff and student workers in the front office.

Assist with departmental social events, workshops, and other gatherings, coordinating catering, room reservations, and related logistics.

Perform other related duties as assigned to ensure smooth operation of the department.

Attendance

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'