Administrative Assistant

Administrative Assistant

This position requires an active NACI clearance or the ability to obtain a NACI clearance to be considered.

CNOS is seeking for an Administrative Support (Secretary III) to join CDC's Division of Global Migration and Quarantine (DGMQ). This role involves working closely with branch and division leaders to create a spend plan for the upcoming year, based on previous year's information and input from leadership. The successful candidate will also be responsible for managing and maintaining the budget, providing calendar support, clerical tasks, and liaising with division staff on behalf of the branch.

Compensation & Benefits:

Estimated Starting Salary Range for Administrative Assistant:

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include:

• Manage a broad range of administrative tasks, but not limited to manage busy calendars, schedule meetings, set up calls, distribute agendas, and taking detailed notes or minutes during meetings.
• Track all ORISE and Title 42 fellows for the branch by maintaining an updated list of fellows and their funding sources, accounting numbers, and anticipated salaries.
• Provide travel support for roughly 10 FTEs by creating/entering international travel requests into the Global International Travel System.
• Provide budget oversight to the multiple funding streams that support the branch's activities.
• Collaborate with branch leadership and division budgetary staff to develop and update the ongoing fiscal year spend plan for the branch, ensuring that planned and anticipated projects and expenses are appropriately listed, and obligated expenses are correctly reported and tracked.
• Ensure all expenses are charged against the correct accounting stream by working with division budgetary staff.
• Track funding allocations, expenses, and requests for funding so that all pertinent financial information is available for branch leadership review.
• Execute branch expense requests in various systems as appropriate, whether that be a credit card purchase request or a request to utilize available emergency response funds.
• Coordinate with the division staff to relay this funding information, so that all personnel action details can be verified and completed within appropriate timelines.
• Performs other job-related duties as assigned

Administrative Assistant Experience, Education, Skills, Abilities requested:

• Associate degree from an accredited college or university required. Bachelor's degree or higher preferred.
• Minimum of 3-5 years of experience of administrative experience.
• Minimum of 3-5 years of experience of budgetary experience
• Office Procurement experience required.
• Executive calendar management required.
• Proficient in Microsoft Office applications
• Proficient in Microsoft MS Excel as an Expert User
• Ability to manage multiple high-priority assignments
• Possess excellent communication and organizational skills with the ability to multitask, set priorities, and meet deadlines
• Highly proficient in Microsoft Office suite including Excel, Outlook, OneNote, Word, and PowerPoint.
• Proficient in video conferencing platforms (Microsoft Teams and Zoom) and Concur.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Operation Solutions (CNOS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNOS, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Keywords:

• NACI clearance
• Budget management
• Executive calendar management
• Administrative support
• Travel coordination

Similar Job Titles:

• Executive Assistant
• Budget Analyst Assistant
• Administrative Coordinator
• Office Manager
• Operations Support Specialist

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.