New

Administrative Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Oct 08, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	SAS - English
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Arts and Sciences ( SAS) English Department. This position is under the supervision of the Senior Department Administrator, SPVR, in the Undergraduate Office and with faculty oversight, the Administrative Coordinator works closely with the Undergraduate Office and the Chair's Office to organize, administer, and coordinate multiple programs, projects, and processes for the Department of English. Among the key duties of this position are the following: Manages the Writers at Rutgers Reading Series and Rutgers English Diversity Institute (REDI) and works with faculty to organize special programs as needed. Works with the Undergraduate Office and Creative Writing to facilitate key annual events (i.e., Rutgers Day, Senior Celebration, Honors Symposium, Internship Initiative, and Creative Awards Showcase). Helps to process complex action documents related to faculty and staff appointments, reappointments, and leaves. Handles NTT faculty contract paperwork, merit materials, T/TT promotion packets and immigration petitions (H1B, J1, J2). Supports the Chair's Office with facilities maintenance and the Plangere Culture Lab Associate Director with technology outreach and alumni relations.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and report writing. A minimum of two years relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	The candidate must possess excellent communication, organization, and time management skills, as well as the ability to prioritize and multi-task.
Preferred Qualifications	Five years of working experience in an academic environment and experience demonstrating knowledge and understanding of office administration. Knowledge and experience of Microsoft suites of products, Google Drive applications, Course Atlas, ROCS and PhotoShop, social media platforms, and data management. Experience with Joomla or other content management systems for publishing websites, Center for Global Services, Rutgers Expense Management, and Marketplace. Must be organized and able to take initiative with minimal supervision.
Equipment Utilized
Physical Demands and Work Environment	This position is on the New Brunswick (College Avenue) campus. May require travel between campuses for university business. May require lifting to 20 lbs.
Special Conditions

Posting Details

Posting Number	24ST2318
Posting Open Date	10/08/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement