New

Senior Department Administrator

Rutgers University

United States, New Jersey, New Brunswick

Oct 08, 2024

Position Details

Position Information

Recruitment/Posting Title	Senior Department Administrator
Job Category	URA-AFT Administrative
Department	UFA-Investment Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration ( UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university's financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers' standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a responsible and experienced Senior Department Administrator for the University Investment Office. This position reports to the Chief Investment Officer ( CIO) and supports the staff of the University Investment Office, which is housed with the division of University Finance and Administration. The Investment Office oversees the university's endowment of approximately $2 billion, assets that are critical to the university's ability to fund student aid, advance pioneering research, support teaching programs, and foster innovation, and advance its mission. Among the key duties of the position are the following: Plays a pivotal role in the management of day-to-day operations and the long-term strategic planning for the Investment Office. Navigates complex and confidential financial information, institutional strategies, and operations. Serves as a trusted and reliable partner to the Chief Investment Officer (CIO), the Investment Office staff, and other stakeholders where necessary, in addition to effective and efficient administrative management of the unit. Participates in and support strategic decision-making. Introduces operational improvements, monitors financial partnerships, and facilitates the execution of high-priority Investment Office projects. Oversees day-to-day office management functions, ensuring administrative precision and compliance. Leads administrative operations, develops processes, and resolves complex issues to align investment activities with university and division goals and expectations and regulatory guidelines. Provides high-level executive support to the CIO, including calendar and meeting coordination, budget oversight, management of travel, and preparation of investment materials. Acts as liaison between the Investment Office and its partners, facilitating communication and collaboration across various university departments and with external partners, when needed. Oversees the administrative work required for the Joint Committee on Investments, coordinates meeting logistics, prepares materials, and maintains records. Manages a competitive internship program, ensuring adherence to university policy and practice. Manages logistics and procedures for on-and off-boarding and the intern experience, and cultivates relationships with external firms to enhance potential post-internship career opportunities for student interns.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position may be eligible for a hybrid work arrangement, but requires on-site presence of at least three days per week.
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	75382.00
Annual Mid Range Salary	93917.00
Annual Maximum Salary	112452.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field; or an equivalent combination of education and/or experience that demonstrates working knowledge and understanding of office administration, work organization, coordination, facilitation, and/or report writing principles and practices. Five (5) years of relevant professional experience in an administrative function.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Excellent communication skills, computer literacy, and an ability to operate within a fast-paced, highly-confidential environment Proficiency in MS Office applications, including Word, Excel, PowerPoint, Outlook and other technologies and familiarity with video conferencing tools (e.g. Skype, Webex, etc.). Calendar management skills and coordination of complex meetings. Professional-level verbal and written communication skills, with the ability to effectively interact with senior investment management and higher education professionals. Self-motivation, strong organizational skills, proactive problem-solving abilities and meticulous attention to detail. Friendly, personable, and professional demeanor with excellent work habits and attendance. Ability to work effectively with minimal direct supervision.
Preferred Qualifications	Strong alignment with the Investment Office's culture, which values collaboration, transparency, creativity, intellectual curiosity, and integrity, the principles and values of the division of University Finance and Administration, and the mission of Rutgers University. Familiarity with Rutgers University systems, policies, procedures, and organizational structure. Experience with systems used by Rutgers University, such as SciQuest, Oracle Cloud, Peoplesoft, Solovis, Tableau, and Fundriver.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST2324
Posting Open Date	10/08/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement