Grants & Contracts Coordinator I (Hybrid Opportunity)

The National Science Foundation Center for Braiding Indigenous Knowledges and Science (CBIKS) Grants and Contracts Coordinator I supports the post-grant administration of CBIKS including financial transactions, personnel administration, sub-recipient coordination, ordering, scheduling and logistics. This position manages travel reimbursements, supports workshop and conference activities and office operations.

Essential Functions

• Coordinates financial and personnel administration for the CBIKS NSF grant award.
• Reviews grant award expenses for compliance with University and NSF policies.
• Prepares post-grant award purchase orders that are aligned with the expenses budgeted in the grant award, and in compliance with University/NSF/state/federal policies.
• Completes travel, workshop and conference administration processes for CBIKS activities.
• Prepares post-grant award staff and graduate student personnel appointments, and other compensation-related documents.
• Coordinates with subrecipient awardees to ensure budget and expenditures are processed and reconciled in accordance with the award.
• Provides problem solving in difficult or complex requests to support the goals of grant fulfillment.
• Builds and maintains effective communication channels with the Finance and Budget Manager, Managing Director, Principal Investigators, and other stakeholders.
• Liaises with other University departments to exchange information and coordinate activities in a timely manner.
• Assists with the preparation of financial, progress and effort reports. Prepares forms, documents and reports required by the NSF or University.
• Monitors budget compliance within grants and contracts. Makes recommendations for reconciling budgetary discrepancies and reallocations.
• Coordinates and monitors bank card usage for the Center.
• Supports general office administration and operational needs.

Other Functions

Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High School diploma and three (3) years of experience in grants/contracts administration. An Associate's or higher degree with a major in accounting, business administration, or related field may be substituted for two (2) years of the required experience.
• Excellent knowledge of financial practices, ability to maintain financial records and prepare reports from those records, including advanced use of Microsoft Excel.
• Ability to read, understand, apply and explain rules, regulations and policies/procedures regarding post-grants award administration.
• Excellent ability to work productively and independently with a minimum of supervision and as part of an effective team with a highly cooperative and collaborative work style.
• Excellent oral and written communication skills with the ability to interact effectively with a diverse population of staff, faculty, students and off-campus constituents.
• Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects.
• Ability to work effectively under pressure and varying situations with independence, flexibility, competent judgment and discretion.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Bachelor's degree.
• Knowledge of current University policies, procedures and practices related to grant, financial, and personnel functions.
• Understanding of indigenous communities.