Administrative Assistant/Receptionist - New York City office

Who we are:

The Investment Office is responsible for implementing policies established by the University Board of Trustees and its Investment Committee. The Investment Office helps support the University's mission of being a top research university that provides accessibility to students. The Chief Investment Officer is responsible for the day-to-day oversight of the Investment Office and is supported by a dedicated team of investment professionals.

Cornell's Office of University Investment (OUI) manages the University's approximately $10 billion endowment, which supports the University's mission by seeking to generate superior risk-adjusted returns. OUI seeks to achieve this goal by pursuing a very broad set of investment opportunities. The global, multiple-asset class approach taken exploits a central insight of modern financial theory: namely, that portfolio risk can be minimized for any targeted rate of return through the inclusion of a broad selection of asset classes - since risky asset classes often behave differently as regional and global economic, financial, and political events unfold. OUI is located in mid-town New York City.

To learn more about OUI's policies, objectives, and organizational structure, please visit our website: https://www.investmentoffice.cornell.edu/.

The Opportunity

As an integral part of a 20+ person investment professional office, the Administrative Assistant/Receptionist will provide full spectrum administrative support to the Investment Office professional team and serve as the initial point of contact in the Office of University Investments' (OUI) New York City office. This includes providing support for various staff members through careful execution of administrative duties and interacting with high-level University and external constituents in a professional manner.

We highly value the importance that culture plays in the success of an organization and each hire should positively add to our culture and commit to effectively work and interact respectfully to foster a diverse and inclusive environment.

This is a full-time hybrid position located in New York City, NY. The successful candidate will spend at least four days a week in the NYC office and one day a week hybrid. Fully remote work out of state or the region is not an option for this role.

Compensation: The position will be offered at between $28.27/hour- $31.24/hour and will be based on the final candidate's skills and experience.

Key Responsibilities

These include, but are not limited:

• Assisting staff in scheduling meetings between key stakeholders, faculty, and staff.
• Providing knowledgeable and professional responses and relaying information within the organization in a timely fashion.
• Assisting in the monitoring and maintenance of OUI group email inbox.
• Learning and mastering various administrative procedures and systems.
• Managing and arranging frequent travel; drafting communications and reports and editing and developing word documents, spreadsheets and presentation materials.
• Assisting with tracking and scheduling manager calls, site visits and annual meetings and developing effective working relationships with managers and/or their staff as appropriate.
• Managing communications for team members, to include phone inquiries and incoming mail.
• Assisting the Executive Staff Assistant in compiling background materials for Trustee meetings.

What You Need

Associate's degree with at least 2 - 4 years of administrative experience, or an equivalent combination of education and experience.

• Excellent interpersonal, oral and written communication skills are essential.
• Solid customer service skills required.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks simultaneously with frequent interruptions.
• Experience in maintaining confidential files and records, information management, and financial management.
• Proven ability to handle sensitive and confidential information appropriately.
• Proficiency in Microsoft Word, Excel, Power Point, Adobe and desktop publishing software.

Preferred:

• Bachelor's degree preferred.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, vacation and paid holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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• Unique applicable skills
• Academic Discipline

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