Administrative Assistant

Job Description:

Kokosing is one of America's 60 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors.

Located in the Midwest and Mid-Atlantic Regions, Kokosing's services include the construction of highways/bridges, industrial facilities/factories, data centers, marine, solar, advanced industrial, pipeline, and water/wastewater facilities, along with asphalt/concrete pavement and underground utilities. For over 70 years, our family-owned company has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards.

With over $1.2 billion (and growing) in annual sales and a commitment to its workforce, Kokosing is the winning team.

Duties and Responsibilities:
Provide administrative support to the President and Leaders of Kokosing Industrial, including:

• Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Perform miscellaneous filing and clerical tasks.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts - signatures, obtain insurance, bonds and other required documents.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, including internal meetings.
• Receive and coordinate approval of mileage, expense and reimbursement requests.

Knowledge, Skills and Abilities:

• Excellent writing, spelling, grammar and proofreading skills
• Possess Microsoft Office and SharePoint skills
• Typing (50+ wpm)
• Ability to organize, prioritize, and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented, and punctual
• Self-motivated in order to complete assignments in a timely manner

Education and Experience:

• High school diploma or equivalent experience required.
• At least 7 plus years of experience in Executive level support strongly desired.
• Previous experience as an administrative assistant in a corporate capacity is required.

Benefits:

Kokosing offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off and a 401K plan.