Administrative Coordinator - Logistics/Materials Management

In this role you will
be responsible for the administrative duties and analytical support of the
Logistics Materials Management Departments. This position will be heavily
focused on data gathering, verifying and completing month end reporting, submitting
billing recharges, and financial reporting. As an Admin Coordinator, you will also be an assistant to the Director and Assistant Directors in the department, supporting their calendars, meeting coordination, and arranging travel. This position will primarily work in Westwood, but also provides multi-site
coverage support as needed and may be required to work at various department locations
between multiple facilities, including but not limited to Santa Monica or the Van Nuys Warehouse.

Other duties include but not
limited to:

• Assisting with processing new
  employees and providing orientation support and monitoring competency
  tracking to ensure HR compliance
• Submitting vendor access as
  required
• Coordinating the scheduling of
  meetings and recording minutes
• Preparing requisitions of
  purchase orders for supplies, equipment, and services.
• Supporting and assisting
  management with various tasks and projects
• Review, correct and recalculate invoices for accuracy and preparation for signature authorization
  

Salary
Range: $31.20 - 49.77 Hourly

• At least 3 years of
  administrative support or equivalent experience.
• Strong working knowledge of
  computer systems and data entry. Experience with Lawson and AIS preferred.
  
• Excellent written and verbal communication skills.
• Ability to adjust to changing
  priorities, frequent interruptions, deadlines, emergencies and heavy
  workload.
• Excellent organization skills
  to prioritize multiple assignments and meet all deadlines.
• Ability to establish and
  maintain positive working relationships with other departments, staff,
  patients, vendors, etc.
• Demonstrates excellent
  communications with all levels of customers.
• Ability to apply independent
  problem solving, knowing when to request assistance and when independent
  action is needed.
• Ability to handle sensitive
  material and information with confidentiality and discretion.
• Ability to attend all requested workshops/drills/classes in the department.
• Ability to have flexibility in
  work schedules and locations as needed.