We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.

Job posting has expired

Back to search results

Construction Project Administrative Assistant

L.F. Driscoll Company
United States, Pennsylvania, Bala Cynwyd
Oct 08, 2024

Job Responsibilities:
Provide a full range of on-site administrative and clerical support for the project. These tasks may include, but are not limited to, meeting minutes, submittals, typing correspondence, invoices, billings, insurance requirements, RFI's, RFP's, ASI's, bulletins, etc. and their associated logs for record keeping.



  • Coordinate all visitor access project offices/trailers
  • Work with the OCIP (Owner Controlled Insurance Program) provider assembling certified payroll reports, Certificates of Insurance, insurance enrollments
  • Maintain Economic Opportunity Program reporting to city/state agencies
  • Manage all supply orders and deliveries
  • Gatekeeping all direct invoices and upload into CMIC imaging for accounting
  • Manage field laborers' and carpenters time sheets and input each week into E-Time
  • Establish/maintain project files per company guidelines.
  • Assure all documentation requested is received from subcontractors and/or suppliers for the project. Verify documentation is in compliance. Gather close-out documents from subcontractors and prepare closeout packages.
  • Act as a liaison for Project Managers in dealing with subcontractors, architects, and other professionals who may contact the Project Manager.
  • Other duties as assigned by Project Executive.

    Job Requirements:
  • Associate's Degree in business administration or related field.
  • Minimum of 3+ years of experience in office services
  • The ideal candidate will have 2+ years of experience for a commercial general contractor or related trade.
  • Ability to handle multiple issues/projects and support multiple employees' administrative needs with minimum supervision.
  • Excellent communication skills, organizational skills, and clerical skills.
  • Excellent computer skills: Proficiency in Microsoft Office Suite required
  • Experience with DocuSign, Bluebeam, and CMiC a plus


LF Driscoll is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, and other legally protected characteristics.

#alert

(web-776696b8bf-vd2jz)