Environmental Administrative Support

The EPA National Student Services Contract has an immediate opening for a full time Environmental Administrative Support position with the Office of Research and Development at the EPA facility in Washington, D.C.

The Office of Research and Development at the EPA supports high-quality research to improve the scientific basis for decisions on national environmental issues and help EPA achieve its environmental goals. Research is conducted in a broad range of environmental areas by scientists in EPA laboratories and at universities across the country.

What the EPA project is about

This position is located in the Immediate Office of the Assistant Administrator (IOAA), Office of Research and Development (ORD). ORD functions as the principle scientific component of the Environmental Protection Agency (EPA). It is responsible for an Agency-wide program for assessing the known effect of environmental pollutants in varying exposure situations in health and ecological systems, and conducting an integrated research and development program for the Agency. Within ORD, IOAA is the primary office responsible for matters affecting the operational effectiveness of ORD, including requirements as they apply and impact subordinate ORD organizations for specific programs and initiatives within the Agency. The front office staff in IOAA play a critical role in supporting ORD's operational issues and serve in a variety of functions.

As a team member, you will assist the IOAA with administrative duties required to support and maintain a robust front office program, including managing, organizing and supporting all the varied administrative activities needed to keep the day-to-day office activities running smoothly. The team member may be required to assist ORD executive senior leadership and must be mature and professional in their conduct. The team member will also assist in the provision of necessary support to the Chief of Staff and Deputy Chief of Staff as they fulfill their obligations throughout the day.

Administrative responsibilities shall include assisting in the following activities/functions:

Compiling daily calendars, creating briefing books, answering phones, obtaining signatures on time sensitive documents, answering emails, organizing files, assisting with presentation materials, photocopying and scanning, etc.;
• Maintaining records of meetings, correspondence, and action documents, and maintain a system to track projects in progress;
• Managing SharePoint sites and updating them with timely information as needed;
• Attending meetings to take notes and then creating detailed, action-oriented minutes with a short turn-around time;
• Providing general administrative support to ORD senior leadership as needed; and
• Assisting with the logistics and coordination activities for briefings, meetings, workshops, and other collaborative efforts.

Required Knowledge, Skills, Work Experience, and Education

• Working knowledge of environmental science and policy issues;
• Strong leadership, time management, and organizational skills, including demonstrated ability to think quickly and handle multiple assignments with competing deadlines;
• Advanced skills with Microsoft Office applications e.g. Excel, PowerPoint, Word, and Outlook;
• Experience in administration support functions (recordkeeping, filing, etc.) and managing records (electronic and hardcopy) or databases;
• Strong proof reading and editing skills; and
• Strong written, oral and electronic communication skills.

Note that leadership, time management, and organizational skills are the critical requirements for this position.

Location: This job will be located EPA's facility in Washington, D.C.

Salary: Selected applicant will become a temporary employee of ORAU and will receive an hourly wage of $25.17 for hours worked.

Hours: Full-time.

Travel: Occasional overnight travel may be required.

Expected start date: The position is full time and expected to begin November 2024. The selected applicant will become a temporary employee of ORAU working as a contractor to EPA.

For more information, contact EPANSSC@orau.org. Do not contact EPA directly.

• Be at least 18 years of age and
• Have earned at least a Bachelor's degree in environmental science, environmental policy or other closely-related field of study from an accredited university or college within the last 24 months and
• Be a citizen of the United States of America or a Legal Permanent Resident.

EPA ORD employees, their spouses, and children are not eligible to participate in this program.