Inventory Specialist, Student Health and Wellness

The University of Virginia's Division of Student Affairs works for and alongside students to create the distinctive student experience for which UVA is known. The division's mission is to promote the intellectual, cultural, personal, and social development of students while enhancing their physical and psychological well-being.

The University of Virginia's Department of Student Health & Wellness (SHW) is seeking an energetic Inventory Specialist to join our dynamic team. This multi-faceted position reports to the Assistant Manager, Facilities, and collaborates with other team members in the accurate maintenance of our robust medical and general Supply Room which serves multiple sections under the SHW umbrella including Medical Services. The Inventory Specialist is responsible for maintaining detailed inventory records, ordering medical supplies, medications, and office supplies, and ensuring the smooth operation of the supply room within SHW. Additional areas of focus include work alongside the Assistant Manager on various projects including supply room operations, handling customer issues, maintaining compliance records, overseeing student workers, and supporting facility initiatives and events.

Job Description:

Work done independently:

• Maintain detailed inventory records and order medical supplies, medications, and office supplies.
• Use various software applications to track inventory data including Excel, Medicat, and Smartsheet.
• Deliver supplies throughout SHW with attention to detail.
• Work with the UVA Sterilization Processing Department to retrieve, deliver, and maintain records of compliance issues for sterile supplies.
• Maintain positive relationships between departments and with service providers, such as UVA Facilities Management employees and vendors.
• Assist with updating Student Health & Wellness phone message information/schedules.
• Perform job responsibilities and other duties as assigned.
• Maintain electronic documents in a systematic, organized manner for retention and retrieval, with appropriate confidentiality.

Work done with guidance.

• Work closely with the Assistant Manager on supply room operations, including maintaining medical supply inventory and reporting any inventory issues.
• Handle customer issues and support facility initiatives to ensure customer satisfaction.
• Upholds policy and enforcement for SHW Facilities.
• Ensure daily readiness of staff and monitor compliance with safety procedures related to emergency preparedness.
• Assist with emergency response and support activities within SHW facilities.

Required Qualifications:

• Strong work ethic with an appreciation for deadlines.
• Resourceful and collaborative: able to communicate with key stakeholders.
• Ability to build trust with colleagues.
• Ability to independently research topics pertaining to operational area.
• Excellent oral and written communication skills.
• Strong commitment to the department's core values.
• Ability to independently interpret information and apply it to daily work.
• Ability to adapt quickly to a multi-faceted and evolving work environment.
• High School diploma or equivalent.
• Strong organizational and multitasking skills.
• Proficiency in MS Office products, Medicat, Smart Sheet, and other business systems.

Preferred Qualifications:

• Experience working with inventory management systems
• Bachelor's Degree preferred but not required.
• Supervisory experience
• Experience in a healthcare or similar setting.
• Licensure: None

About the Position:

This is a nonexempt level, benefited position and 40 hours per week. The anticipated hiring range for this overtime-eligible position is $22.00-$25.00 per hour commensurate with qualifications and experience. The successful candidate will pass both a background check and a drug and health screen. This is a nonexempt-level position with UVa benefits. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available from day one
• Retirement benefits
• Tuition and professional development benefits after the first six months of employment
• Employee wellness program featuring activities to earn up to $500/year

To Apply:

Review of applications will begin October 21, 2024. Please apply through the UVA job board. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

* Resume

* Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three references is required. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter.

Physical Demands:

Will require frequent standing, walking, and climbing stairs. The position will require light lifting, bending, and stooping, in addition to the use of desktop computers in an office environment.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.