Onboarding Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Nov 03, 2024

Position Details

Position Information

Recruitment/Posting Title	Onboarding Coordinator
Job Category	Staff & Executive
Department	UHR- Talent Acquisition
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Human Resources ( UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Onboarding Coordinator for University Human Resources - Talent Acquisition. Among the key duties of the position are the following: Administers and audits remote and in-person I-9 Forms. Monitors daily transactions submitted by departments to ensure I-9 compliance within the mandated deadlines. Serves as the primary UHR contact for the Electronic I-9 System, providing support for inquiries and related issues on an ongoing basis. Serves as the liaison between management, faculty, staff, and applicants regarding employment policies, practices, and procedures. Provides guidance on faculty posting processes via Applicant Tracking System; performs audits of faculty job postings. Provides guidance to hiring departments and applicants regarding pre-employment screenings and onboarding policies and processes. Enters, reviews, and adjudicates background checks performed by vendor. Verifies candidate qualifications independently when appropriate. Coordinates pre-adverse and adverse actions in compliance with pre-employment screening and hiring policies and processes. Coordinates onboarding tasks and update records in the Applicant Tracking System
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	60028.00
Annual Mid Range Salary	75982.00
Annual Maximum Salary	91936.00
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree. Two years (2) of experience in human resource management Or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to work independently in a fast-paced, changing environment. Overall problem-solving, decision-making, and time management skills. Ability to be customer focused and team oriented. Strong attention to detail.
Preferred Qualifications	Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws. Bachelor's Degree in Human Resources or related field. Experience in higher education. Experience in a labor environment.
Equipment Utilized	Proficiency in Microsoft Office suite. Ability to understand Applicant Tracking Systems.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2372
Posting Open Date	10/08/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement