Administrative Assistant

Columbia University
United States, New York, New York
Dec 12, 2024
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $62,400.00 - $70,500.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of the Carroll Laboratories, the Administrative Assistant will perform administrative duties such as coordinating seminars, compiling financial reports, assisting with grant submissions, and processing laboratory orders. Responsibilities Coordinate and organize seminars, including but not limited to scheduling, coordinating traveling information for the speakers, arranging food, making announcements, coordinating promotion for social media, etc. Assist with grant proposal submission and administration NIH ASSIST data entry (e.g., budget forms, PDF uploads) Organization of administrative components for submission Subcontract follow-up Provide administrative support for the laboratories Ordering office supplies and laboratory supplies through Quartzy Managing monthly spending and account balance reports Managing facilities and maintenance requests Assisting with setting up new hires and students (e.g., coordinating with the HR and IT team for appropriate building access, system access and health clearances) Assist with manuscript editing and publication submission Provide quarterly academic dashboard information for Carroll Labs' faculty Perform other related administrative duties as assigned Minimum Qualifications Bachelor's degree or equivalent in education and experience Other Requirements Ability to perform individually and collaboratively Great communication skills, verbal and written familiar with Microsoft suite Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.