Administrative Coordinator - Pagliarini Lab

About the Role:

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.

The Pagliarini Lab located at the Washington University in St. Louis is seeking a dynamic member to join the team as an Administrative Coordinator. The Lab of Dr. Dave Pagliarini consists of an interdisciplinary team of scientists driven to understand the biochemical underpinnings of mitochondrial dysfunction in human diseases. Together, they integrate large-scale methodologies with traditional biochemistry to investigate the modulation, adaptation, and basic metabolic function of mitochondria. More information about the lab and their work can be found by visiting https://pagliarinilab.org/.

This position would be an ideal fit for someone who is seeking a long-term and stable career experience. We seek someone who is passionate about assisting in basic scientific discoveries that impact the medical field.

The lab has flexibility to allow for a hybrid work schedule if desired after an initial acclimation period.

What We Provide:

• A competitive compensation package with comprehensive health and welfare benefits.

• Opportunity to contribute to scientific publications.

• Being part of a diverse and vibrant community. The Pagliarini Lab consists of a diverse group of scientists with backgrounds including organic chemistry, mechanistic biochemistry, cell & molecular biology, genetics, neuroscience, medicine & physiology, mass spectrometry, and computational biology.

• Opportunities for professional development and growth. Dr. Pagliarini will provide mentorship and is open to supporting training opportunities to help the incumbent with their own personal goals.

What You'll Do:

• Managing scheduling and serving as primary liaison for Dr. Pagliarini's calendar.

• Triaging e-mail inbox and handling a variety of correspondence including general responses, registrations, RSVPs, grades, and student communication with a high level of discretion.

• Assisting with grant and publication submissions.

• Anticipating needs by compiling background information, policies, and compiling briefing materials.

• Coordinating travel, communicating with organizers and managing reimbursements for both Dr. Pagliarini and lab team.

• Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations including scheduling, maintaining invitation/distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV support, and other related tasks.

• Coordinating letters of recommendation and nominations.

• Updating and maintaining Dr. Pagliarini's CV, COI, and the lab website, systems, and files.

• Updating presentation slides.

• Maintaining a variety of forms and other documentation.

• Partnering with People & Culture to support all personnel-related activities (appointments, annual reviews, recruiting/hiring, visa sponsorship, etc.)

What You Bring:

• A bachelor's degree is required.

• A minimum of 5 years of previous high-level administrative experience is required.

• Experience working as an executive administrator is highly preferred.

• Experience working in a lab setting, academia or non-profit is highly preferred.

• Excellent organizational and interpersonal skills with strong attention to detail.

• Excellent computer skills and digital literacy, including demonstrated proficiency with Microsoft Office and relevant software applications. Familiarity with Adobe Illustrator is preferred.

• Excellent written and verbal communication skills.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer