Part-Time Administrative Assistant

About The Center for Life Science Ventures

The Center for Life Science Ventures, established in 2008, is a startup incubator designed to foster the development of new life science companies at Cornell. It focuses on accelerating research and product development, validating business plans, and enhancing management teams to prepare these companies for outside investment and self-sufficiency. The Center aligns with Cornell's mission as a NYS Morrill Land Grant institution by supporting economic development in the life sciences sector. Additionally, it collaborates closely with the Cornell Biotechnology Resource Center to promote research and entrepreneurial activities within the life sciences ecosystem.

The Opportunity

This position offers administrative support for the Center for Life Science Ventures, focusing on the development, launch, and incubation of independent businesses utilizing Cornell Life Sciences technology. The role is essential in facilitating the Center's mission and operational effectiveness. Responsibilities may include coordinating activities, managing communications, and assisting with various administrative tasks. Overall, the position contributes to the growth of innovative life science enterprises.

This is a part-time, benefits-eligible endowed position that requires 25 hours of work per week, based in Ithaca, NY, with a hybrid work arrangement. Employees typically work on-campus four days a week and remotely one day a week after completing an orientation period. The 25-hour weekly work schedule will be within the typical business hours period of 8AM to 5PM Monday through Friday, with some flexibility possible in setting specific start and end times in that period.

Key Responsibilities

• Manage calendars for the Director and Associate Director.
• Answer Center phones and greet visitors in a diplomatic, courteous, and welcoming manner.
• Update contracts and agreements with company-specific information using standard templates, and circulate documents for review and signature.
• Schedule and coordinate meetings between Center staff and potential stakeholders, clients, and investors, including managing invitations, agendas, locations, catering arrangements, and all pre- and post-meeting correspondence.
• Plan and coordinate events, including reserving space and coordinating with caterers and service providers, as well as managing setup and cleanup.
• Schedule and monitor the use of the Center's conference room.
• Prepare travel and expense reports for the Center Director, Executives in Residence, and center visitors.
• Provide backup administrative support for the Biotechnology Resource Center as part of the shared administrative services team.

What We Need

A resume and cover letter are required for further consideration.

• High school diploma with 2-4 years of relevant experience or an equivalent combination of education and experience.
• Strong organizational skills and meticulous attention to detail.
• Excellent computer skills and knowledge of current office productivity software and operating systems.
• Excellent interpersonal and communication skills.
• Ability to work effectively both independently and cooperatively as a team player.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Prior successful administrative support experience to senior faculty or Director-level staff.
• Prior experience working in environments associated with scientific, medical, technical, and/or legal fields.

Rewards and Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 1 day per week at a location of employee's choosing within the United States.
• The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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