Assistant Property Manager

Cushman & Wakefield
dental insurance
United States, New York, New York
Nov 05, 2024
Job Title Assistant Property Manager Job Description Summary The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. Job Description The Assistant Property Manager should be capable of managing the building staff/community in the absence of the Sr. Property Manager. This includes being able to perform all managerial functions which are included in the Sr. Property Manager's job description, or as directed by the Sr. Property Manager. Potential duties are as follows: General Duties: Responsible for all building correspondence to and from owners, tenants, vendors and management. Responsible for invoicing including receipt and processing for payment according to established procedures, including verification of appropriate back-up, coding and vouchering. After approval by the Sr. Property Manager, forward invoices to accounting for processing. Maintain building office files. Produce and monitor purchase orders for non-contract materials or services ordered. Create and update Lease Summaries for each tenant. Coordinate all tenants move-ins and move-outs including furniture deliveries and pick-ups. Handle all tenant requests for special work. Obtain estimate, provide proposal, order work, and invoice tenant for such work. Interact with building's engineering staff to identify and correct any tenant comfort issues. All issues are to by recorded in Building Engines work order system. Maintain work order system. Enter, print and distribute Service Requests, follow-up with staff or vendor to ensure completion, invoice billable work. Assist Sr. Property Manager with the preparation and dissemination of monthly client and building reporting. Maintain Tenant Information database. Assist in the preparation of quarterly and semiannual client reports. Attend all construction related meetings. Act as a liaison between building office and project management team on all building projects. Update and maintain all office procedures in Operating Procedures Manual. Update Certificate of Insurance lists for tenants, vendors and moving companies. Request new or renewed certificates as required. Maintain "Critical Dates" report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc. Develop a good working knowledge of the Building Engines work order ticket system. Maintain report of electrical charges on a building-wide and floor-by-floor basis. Financial Assist with preparation of annual operating budgets and reports for the facility. Assist with preparation of monthly financial reports. Assist with preparation of annual operating expense reconciliations. Tenant Relations Responsible for day-to-day tenant calls. Coordinate all tenant events. Walk entire building not less than once per week. Make note of any defects and report issues using Building Engines system. Follow up to ensure corrections are completed. Coordinate tenant anniversary and holiday gift program. Handle move-in of tenants. Provide Welcome Package, keys, coordinate move. Custodial Supervision Oversee work performed by custodial service crew. Coordinate all special projects handled by custodial crew. Walk one floor per week with custodial lead to look for defects in cleaning services. Report these issues via Building Engines work order system. Relay complaints, problems, special cleaning projects, etc. to custodial lead. Security Supervision Review Incident Reports and communicate with Site Supervisor and Client AccountManager. KNOWLEDGE AND EXPERIENCE A minimum of 3 years working in real estate with property management experience preferred. Working knowledge and experience in financial accounting in commercial real estate, financialreporting and budgeting necessary. Ability to read, interpret and fully understand leases, storage rental agreements, andrelated documents; must be able to abstract a lease and storage rental agreement terms, conditionsand modifications into the Cushman & Wakefield accounting system. Strong literacy in MS Word, Excel and PowerPoint. Highly organized and skilled with time management. Excellent written and oral communication skills. Strong customer service/tenant relation skill required. PHYSICAL CONDITIONS While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $43.27 - $43.27 Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.