Inventory Control Specialist (Enterprise Pharmacy)

About Us

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

Schedule: Onsite at Mass General Hospital, Brigham and Women's, and Spaulding Hospital

General Summary/Overview Statement

Reporting to Enterprise Pharmacy Business Procurement Manager Specialist, the Inventory Specialist is responsible for receiving all non-controlled pharmaceuticals and pharmacy supplies. The scope of the Inventory Control Specialist receiving responsibilities include the direct replenishment of the 340B cost centers. Additionally, the Inventory Control Specialist will be responsible for charging and coordinating delivery of all special orders and perform multiple inventory functions. These inventory functions are vital to the Supply Chain performing efficiently (stocking medications, returns to wholesalers, etc.). The Inventory Control Specialis must be able to pass both licensure and area specific competences.

Principal Duties and Responsibilities

* Receives and sorts pharmaceuticals and supplies coming from multiple vendors for each area associated with direct replenishment.

* Receives items via scanning into computer systems and/or manual documentation associated with DSCSA requirements.

* Reconciles all drug orders received with order processed and reports any variances to the Senior Procurement Specialist.

* Manages archive of all receiving information, DSCSA information and T3 information associated with drug orders.

* Manages receiving of inventory at central receiving associated with all direct replenishment zones.

* Prepares items once received and documented for delivery to area of use.

* Responsible for ordering and management of internal shipping materials.

* Responsible for utilizing trace link for documentation of orders requiring trace link records for DSCSA

* Coordinates delivery of ordered items from central supply to final end point.

* Responsible for staging of orders for pickup and delivery to respective direct replenishment zone.

* Assists Business Procurement Manager and Senior Procurement Specialist with reconciliation of all direct replenishment orders and tracking of delivery to defined zone.

* Other duties as required.

Skills/Abilities/Other Details:

* High School diploma or equivalent required

* Associate's degree preferred

* Credentials as a Certified Pharmacy Technician (CPhT) required

* Valid Massachusetts Board of Pharmacy registration required

* Must be able to pass pharmacy department competencies

* 1-2 years operations experience in a hospital setting strongly preferred

* 1-2 years experience in supply chain strongly preferred

* 2-3 years experience in pharmacy supply chain strongly preferred

* Strong Customer Service skills

* Ability to collaborate and work within a team

* Intermediate Microsoft Office skills required

* Strong verbal and written communication skills

* Strong problem solving and negotiating skills

* Self-motivated and independent, possessing the ability to learn quickly

* Ability to assimilate new software and understand new software releases and succeed in a changing environment

* Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization.

* Possible local travel to Mass General Brigham sites

* Ability to flex outside standard business hours to accommodate clinical and executive team schedules

* While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger; handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

Mass General Brigham is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.