Special Events Intern, Office of Institutional Advancement

The Office of Institutional Advancement is committed to finding and developing philanthropic opportunities to help Jefferson remain a leader in innovation, service excellence and health sciences education. The Office of Special Events amp; Donor Engagement ensures the successful operation and expansion of events at Jefferson. Special Events amp; Donor Engagement at Jefferson appropriately and consistently executes major events including: presidential dinners, fundraisers, tribute dinners, trustee receptions, investitures, gift management, and International Delegation visits. The Office of Special Events amp; Donor Engagement collaborates with all Jefferson colleges, as well as, with various university and Jefferson Health departments to foster support for the programming, fundraising, outreach and engagement goals of Jefferson overall.

For more information visit: giving.jefferson.edu

Job Description (description fundamental job responsibilities and qualifications):

The Special Events Team seeks a full or part-time, paid intern to assist with event logistics and successful event implementation to create enjoyable experiences at Jefferson. (100+ events per year, with over 4,200 guests per year). The position reports to the Director, Special Events and works with the Office of Special Events amp; Donor Engagement Team, Institutional Advancement at Jefferson.

Specific tasks include but are not limited to: Event Planning Support (65%): Provide support for the logistical management and execution of special events and gift management; including assistance with small meetings, processing event registrations (on-line /paper), production of nametags, invitation mailings, administrative duties (agendas, timelines, mailing labels etc.), Raiserrsquo;s Edge data input, website uploads, Day-of event support (greeter, registration desk, set-up, break-down). Physical Demands: Frequently Lifting, Carrying, Pushing/Pulling, and Sliding/Transferring up to 25 lbs.

Special Event Customer Service (25% of time): Events telephone, online and email inquiries.

(15% of time):Other tasks as assigned

Hours: 40 hours/week, typical office hours are 9:00 am - 5:00 pm (with a 1 hour mandatory lunch break). In office required. Flexible on specific days and work hours.

• Candidates must be pursuing education or recent graduates; focus on communications, marketing, journalism, hospitality management or a related discipline preferred.
• Interest in the nonprofit field preferred.
• Working knowledge of the web and social networks.
• Proficiency in all standard computer applications, including Microsoft Office suite (Outlook, Word and Excel knowledge required).
• Strong organizational and time management skills, including attention to detail.
• A collaborative spirit, a flexible attitude and a positive outlook.
• Basic graphics experience, including editing images in Adobe Photoshop is a plus.
• Experience in working events (registration, set-up and breakdown, photography) is a plus.
• Confidentiality in handling sensitive information
• Presentation skills which includes but not limited to the following items; professional dress/business attire, excellent personal grooming, excellent verbal and written communication skills

Desired Majors

Communications

Hospitality Management

Marketing

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.