Intermediate Administrative Assistant

The Rector & Visitors of the University of Virginia
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Nov 15, 2024
The McIntire School of Commerce is seeking applications for an Operations Associate to provide administrative coordination and logistical support to McIntire's IT Help Desk. Primary responsibilities include managing a team of Help Desk student workers, purchasing for the IT Operations group, and other logistical duties. They will occasionally provide basic technical support to McIntire users, following the provided guidelines. This position will report to McIntire's Help Desk Manager and will coordinate with other members of the IT operations group on a regular basis. III: Responsibilities Manage a team of 10-20 Help Desk student workers - set their schedules to ensure complete coverage at the McIntire Help Desk, approve time cards, provide training, and work with the Help Desk manager to hire/fire student workers as needed Manage purchasing requests for the McIntire IT Operations group (purchasing, filing expense reports) Fill out service request forms with central UVA departments as requested (Information Technology Services, Facilities Management, etc.) Edit technology and facility content on the MyMcIntire community website Manage communications to the McIntire community (using digital signage, mass email, or other approved tools) as directed Perform other admin duties as assigned Provide occasional coverage at the McIntire Help Desk (via email, phone, or in person) Create support tickets in response to user requests Perform basic troubleshooting and tech support, following the provided training materials IV: Qualifications High School diploma, with at least one year of relevant experience Preference will be given to candidates with previous experience supervising student workers or full-time employees Must be comfortable using technology in general, and learning new technology systems Must have experience using Microsoft Office (Outlook, Word, Excel, PowerPoint) Must have excellent verbal and written communication skills Must be detail-oriented with strong organization skills, and must have the ability to manage multiple tasks in a busy environment Strong customer-service orientation and professionalism, and a commitment to building collaborative and highly productive relationships with multiple stakeholders (staff, students, employers, faculty, and alumni) Preference will be given to candidates with previous UVA experience To Apply: Complete an application online and attach: http://jobs.virginia.edu/us/en/ and search R0066048 * CV/Resume * Cover Letter detailing your interest in this position and highlighting knowledge, skills, abilities, and experiences Click the link below: **Please note that you MUST* upload ALL documents into the CV/Resume box. *** For questions about the application process please contact Bill Crane , Senior Academic Recruiter, xer5ff@virginia.edu MINIMUM REQUIREMENTS Education: High School Diploma Experience: At least one year of relevant experience. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.