Student and Academic Payroll Analyst

Our campus is located in Santa Clara, CA, the Heart of Silicon Valley. We like to say that it's here where the next generation of innovation is born. Be a member of the finance team during a pivotal and exciting phase of growth.

Do you have...
* Experience processing and tracking Academic Payroll?
* Ability to utilize the following education platforms such as UCPath, E-Verify, Higher Reach, Banner, SAP Web Intelligence?
* Payroll administration experience such as time and attendance, period-end adjustments and payment distributions?
* Ability to cope with ambiguity, frequent interruptions and competing deadlines?
* A desire for a hybrid position: 2 days/week in the Santa Clara, CA office?

If you answer "yes" to the above, check out our job posting and consider applying!

Benefits to working at UC Santa Cruz SILICON VALLEY include:
* Medical / Dental / Vision Insurance Plans
* UC Retirement Plans
* Life Insurance / Legal Insurance / Discounted Pet Insurance
* 14 Paid Holidays Plus Accrued Vacation & Sick Leave
* Employee Discount Programs and much more...

Location: UCSC SILICON VALLEY CAMPUS, 3175 BOWERS AVE. SANTA CLARA, CA, 95054

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is:10-28-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

UCSC Extension Silicon Valley (UNEX) combines the academic excellence of the University of California with the expertise of seasoned practitioners. This collaboration provides advanced professional training that addresses the real-world needs of people who work and live in Silicon Valley and beyond. UNEX is comprised of four academic programs: Creating Equity in STEAM, Professional and Continuing Education Program, UC Scout, and the Smarter Balanced Assessment Consortium. UNEX also oversees and operates a 100,000 square foot building.

The UNEX division has an operating budget of $40-$45M, 350 faculty instructors, and 120 staff employees. As a division of UC Santa Cruz, UNEX is responsible for managing its operations across each of its business units to a high degree of financial accountability. The finance department is responsible for the management of business operations, the chart of accounts, accounts receivable, accounts payable, budget, and financial controls.

More information can be found at https://www.ucsc-extension.edu/

JOB SUMMARY

Under general supervision of the Finance Director, this role will be responsible for a range of tasks supporting employment actions and accurate pay for academic employees in the Division of Undergraduate Education, with a particular focus on non-senate faculty.

The incumbent regularly interacts with provosts, department managers, budget analysts, individual students, faculty, Academic Personnel Office (APO) staff, and other central campus staff and administrators. Responsibilities include managing pay for the division through analysis of financial, operational, HR, and procurement data to drive data-informed decision-making and contribute to the overall success of UNEX.

APPOINTMENT INFORMATION

Budgeted Salary: $36.28 - $42.62/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Silicon Valley (Santa Clara, CA)

Union Representation: Non-Represented

Job Code Classification: 004513 (ACAD PERSONNEL ANL 2)

Travel: Never or Rarely

JOB DUTIES

50% - Academic Payroll

• Onboard new academic employees ensuring employment verification and compliance
• Day to day ownership of adding new Instructors to UNEX systems
• Prepare payroll setup, manage separations, appointment extensions, and short work breaks
• Enter academic employee time worked into payroll system
• Maintain and administer employee earnings information
• Process payments, period-end adjustments, and respond to employee payroll inquiries

40% - Enrollment to Cash Support

• Support students' enrollments: create student financial record tracking
• Evaluate and approve new funding partners, and close out old funding partners
• Monitor the payment of tuition, and apply to correct partner and student billing accounts
• Organize student information and make it easily accessible to track students' academic progress
• Organize and track the success of marketing and funding events

10% - Payroll Reporting

• Financial Reporting in SAP BusinessObjects Web Intelligence for Staff and Student pay details
• Support month and quarter end close with reporting, and updated employee rosters

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience processing payroll for Academic Personnel
• Experience working with minimum supervision, researching and troubleshooting pay related issues, accessing institutional resources available, and using discretion around sensitive topics
• Analytical, critical thinking, and problem-solving skills to analyze and interpret policies, procedures, and situations in a multi-faceted way; develop and implement innovative recommendations and solutions within established guidelines
• Math skills sufficient to calculate payments accurately
• Excellent verbal communication skills in a professional environment
• Strong writing skills
• Ability to exercise flexibility, cope with ambiguity, frequent interruptions, changing priorities and competing deadlines
• Ability to establish and maintain cooperative relationships with diverse individuals and institutions
• Ability to learn and accurately utilize UCPath, E-Verify, Higher Reach, Banner, SAP Web Intelligence
• Ability to pay strict attention to detail and work accurately
• Ability to coordinate a variety of projects simultaneously; ability to work under pressure of deadlines, multiple responsibilities, and high volume of work

PREFERRED QUALIFICATIONS

• Knowledge of UC systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Ability to understand an organization's goals, priorities and values and the legal and human implications of decisions
• Ability to address moderately complex issues and present nuanced analyses

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule including evenings and weekends.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination