OFFICE SUPPORT ASSISTANT III

The College of Arts & Science - Music

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Specialist III to provide essential office support for the departments of Music and Art + Design. This position requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students, and outside constituents.

This is a wonderful opportunity for anyone who is interested in working with students, faculty as well as the college-wide business and office staff team in an enriching and diverse academic setting where duties vary day-today. UMSL students welcome to apply!

Key Responsibilities

Position provides essential general/routine administrative and office support that include a broad range of duties:

• Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email, or face-to-face.
• Provides general faculty and student support, including faculty textbook requests, photocopying, receiving and delivery of packages, key requests, travel arrangements, assisting with course scheduling changes, ordering office supplies, and acting as the sole purchasing liaison for the UMSL Music and Art + Design departments.
• Writes and sends general office correspondence, assists with drafting formal business letters.
• Works with UMSL Facilities to schedule building maintenance (submits work orders), equipment installations, and meals for events, meetings, and programs.
• Works with UM Shared Services or within existing systems to process departmental credit card reconciliations, travel reimbursements to faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card.
• Provides clerical support to the department Chairs, Business Support Specialists, and Directors.
• Assists with providing training and supervision for student workers.
• Prepares, processes, and maintains appropriate records, files, reports, and information.
• Coordinates with the Touhill Performing Arts Center to schedule UMSL Music courses and events.
• Assists with on campus moves.
• Completes other projects and duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

8am - 5pm; M-F, 40 hours per week

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Pay commensurate with education and experience.
Hiring Range: $12.73 - $17.75 per hour
Grade: GGS-005
University Title: Office Support Assistant III

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.