Departmental Secretary

The Department of Educational Psychology welcomes applications for a Departmental Secretary.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Provide secretarial and administrative support for faculty and graduate students; organize and coordinate the work flow of students through the department offices.

Eighteen months of specialized training or education beyond high school or equivalent.

One through three years of secretarial, office, or other related support experience; word processing and database software experience.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Additional years of experience; proficiency with Word, Access and Excel.

None.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Support Program Directors:
* Assist in corresponding with applicants both before and after admission.
* Monitor SLATE database for incomplete admissions, track unenrolled students post-admission, and contact those students to help them
stay on track.
* Support graduate students in completing necessary forms (e.g., green
sheets) in a timely manner.

Travel Authorization and Reimbursement:
* Facilitate the completion of travel authorization forms and ensure timely
reimbursement processing.

Assist graduate students:
* Obtaining library privileges, request transcripts; apply to graduate.
* Maintain department records related to graduate and doctoral
assistants.
* Assist with problems or questions.

Assist faculty:
* Preparation of class materials. Copying tests.
* Acquire syllabi and making sure in compliance with Teachers college
requirements.
* Prepare, submit and maintain copies of grade change forms.
* Assist with minutes for committees.
* Monitor grade submissions and class lists sent by Registrar office.

Provide backup to AC:
* Supervising and supporting undergraduate student assistants.
* Advise regarding procedures and policies for the department.
* Maintaining the Educational Psychology website and program information.

Maintain front office:
* Answer department phones.
* Take messages.
* Receive and forward email faxes to appropriate faculty.
* Process all mail and overnight packages; check-in and track deliveries to the Educational Psych. Dept.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'