Inventory Controller (108IC)

GENERAL SUMMARY/OVERVIEW STATEMENT

1. Work with the customers (e.g. AND's, NICs, OR Depts.) to identify any specific needs or concerns. Provide general customer service and coordinate with OR Materials Management to ensure proper and timely product and service delivery and/or to customize or develop programs to meet customer requests.

1. Responsible for daily coordination, integrity, and stability of the Operating Room Inventory as it relates to maintaining par levels, adding new items, deleting items, product increases, volume increases, etc. Responsible for overseeing the daily stock put away, stock rotation, and auto-replenishment of the Operating Room inventory.

1. Communicates with staff daily regarding back ordered and recalled supplies, new or deleted items and changes in procedure. Ensure sterility of product while inspecting products for expiration date and package integrity.

1. Stocks products using FIFO (First In, First Out-rotational) procedure to maintain inventory par levels while coordinating all product issues. These include, but are not limited to, adding and deleting items and working with vendors on returns, recalled, back ordered, substitute and expired items.

1. Assists with procurement, storage, and record keeping of Supplies while maintaining specific stock lists. Check in daily orders from the loading dock verifying receipts against requests for all areas.

1. Maintains all files relating to departmental purchases and supply requisitions as well as coordinating pending, receiving, returns and close out files. Documents, creates Purchase orders and maintains paperwork, including the scanning of packing slips.

1. Creates new items in the OR Inventory expense database using the People Soft and EPIC systems and ensures all product information is maintained accurately. Updates stock sheets, locator systems, and labels.

1. Acquiring and documentation of Return Goods Authorizations from vendor when necessary, packaging product for return to vendor. Maintains professional relationships with sales representatives to ensure a compliant and safe environment.

1. Submits reports and research as required to assist in the preparation of the annual budget and expense reviews.

1. Participates in internal department meetings and responsible to gather facts, present documentation or perform other tasks related to the development of procedures or programs relating to inventory.

1. Maintains timely and accurate data within department Backorder Report. Acquires loaner and substitute items when needed and obtains clinical approval from OR staff.

1. Assists with the creation of new preference cards, obtaining and documenting PeopleSoft numbers.

1. Assumes the responsibilities of a supply clerk in the case of his/her absence.

1. Works within an Operating Room environment understanding sterile technique used during surgery.

1. Works within the hospital and departmental policies relating to hospital safety and infection control.

QUALIFICATIONS

High School diploma required. Associates/Bachelor's Degree preferred.

Six months of direct experience in Inventory Control required.

SKILLS AND ABILITIES

Can work in a fast paced and stressful environment.

Excellent interpersonal and communication skills.

Ability to work well with other staff, as well as with outside vendors.

Must possess the ability to take initiative, work independently and prioritize workloads.

Exceptional customer service and problem solving skills are essential.

Experience with Microsoft Office required and Partners financial applications preferred.

PHYSICAL DEMANDS/JOB CONDITIONS

The job involves a large amount of time spent walking and standing. The job also involves routine lifting of objects weighing up to 25 pounds.

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.